Job summary

25 hours per week

The Rotherham NHS Foundation Trust has a deserved reputation as one of the most forward thinking and innovative Foundation Trusts in the Country, and you will be joining us as we embark upon the next phase of our extraordinary journey.

An exciting opportunity has arisen for an enthusiastic and highly motivated individual to provide a wide variety of administrative support to the Urgent & Emergency Care Centre at Rotherham Hospital.

The successful applicant will be very well organised and able to prioritise their busy workload in an ever changing and innovative environment. They will provide administrative support to all personnel within the UECC including The Triumphant, Consultants and Nursing Team. In addition, the successful applicant will be confident, reliable, and will be flexible in their approach to the hours required to work. The Administration Team within UECC provide core cover from Monday to Friday between the hours of 08.00am and 18.00pm.

You will have excellent verbal and written communication skills and the ability to work using your own initiative. Being competent in the use of information technology is required for this post and you be able to use a variety of software including Microsoft Word and Excel.

To be shortlisted applicants should be able to demonstrate on their application how they meet the essential knowledge and experience set out in the person specification.

Interview Date: Friday 17th May

Main duties of the job

Main Duties

• Provide comprehensive administrative support to the team as appropriate
• Support the MDT to ensure contemporaneous record keeping is maintained between the Triumphant, Personal Assistant, Operations and Performance Manager and Administrative Assistant
• Be responsible for liaising with divisional representatives
• Minute taking, typing and distribution of any relevant meetings
• Chase attendees of meetings for actions/outcomes where necessary
• Liaise between other agencies, doctors, nurses and practice team using a variety of communication methods
• Medical audio typing
• Distribute post throughout UECC to relevant personnel
• Update and maintain medical information relevant to the job role.
• Produce and process clinical/medical correspondence in line with UECC procedures and SOPs
• Provide any further administrative support duties relevant to the job role.
• Update and maintain medical information relevant to the job role.
• Provide resilience for the Personal Assistant when required
• Create, maintain and update communication tools within the department including display boards and social media
• Provide Loggist support when required following the rota
• This list is not exhaustive.

About us

The Rotherham NHS Foundation Trust is a combined acute and community Trust serving a population of over 260,000 with over 4,500 staff. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham. We are working successfully with partners across South Yorkshire as part of the Integrated Care Board where we are leading and collaborating in several key work streams and service areas, including workforce development. We combine our patient first approach with innovation and care against a backdrop of system working, as encapsulated in our Trust values

AMBITIOUS - We set high standards for the services we deliver. We aim to be an outstanding Trust and we are enthusiastic about delivering excellent health care for our patients.

CARING - We embrace the importance of giving the highest possible quality of care for our patients. We also care for each other as colleagues and for the community, our resources, our environment and our future.

TOGETHER - We value the importance of working together with patients, carers and families to ensure that we provide high quality patient centred care. We are committed to working with partners and stakeholders across Rotherham, South Yorkshire and Bassetlaw to develop sustainable services for the population we serve. Getting the right leaders in the Trust is critical to achieving.

We are committed to diversity and inclusion, for both our patients and our workforce.