Job summary
The role will be working with senior leaders and across all other head office functions to ensure that Regents Park Healthcare delivers effective and efficient patient services, working closely with partner Trusts. The successful person will have a lot of exposure to senior leaders and have the opportunity to get involved in long term business development activities.
Main duties of the job
To provide administrative and office services to small head office team including using diary and meeting management, designing presentations and managing office supplies.
The successful candidate will need good level of proficiency in Microsoft 365 applications.
About us
Regent's Park Healthcare is a privately owned healthcare group, specializing in the provision of cardiac services working in partnerships with the NHS.
Our benefits include:
Flexible hours, Company Pension contribution, Monthly Staff lunches, 25 days holiday + bank holidays (rising with service) enhanced sick pay terms, no weekend working, free on site car parking, discounts for family and friends, birthday gifts.
Job description
Job responsibilities
Obtain and update agendas and prepare
associated meeting packs for the CEO and members of SMT, ensuring these are
distributed in timely manner in advance of variety of meetings, including
Board, Medical Advisory Committee and Senior Management meetings.
Organise and book meeting venues for
the CEO and SMT, distributing details to attendees at least 1 week in advance.
Coordinate and manage CEO diary,
setting up reminders when meetings are due and supplying any necessary
documentation at least 2 days in advance.
Organise and coordinate Consultant
meetings on regular basis (4x per year) in order to maintain close working
relationships, including finding and booking appropriate venues and
accommodation (as required).
Provide administrative support to SMT
in the preparation of documentation and information as part of any future
tenders, including designing and updating PowerPoint media for use by CEO at
meetings with external bodies.
Take minutes at confidential meetings,
including Executive Board and Medical Advisory Committees, ensuring the final
version is distributed to relevant parties within 5 working days, using
standard Word template.
Organising the supply of office
supplies (including tea coffee and other sundries), and overseeing incoming business
deliveries, incoming and outgoing post.
Work with SMT and other departments
to collate information for quarterly newsletter, ensuring this is presented in
a professional and readable format and circulating to all locations.
Act as first point of contact for visitors,
redirecting calls or on site attendance to appropriate departments / locations
as required.
Organise head office monthly and
annual staff functions, ensuring spend is kept within the approved budget.
Coordinate with HR & IT teams to
update and maintain internal telephone directory using standard template and
ensure this is sent out to clinics on regular basis.
Provide administrative support to the
CEO under the company charitable giving programme supporting The Gurkha Welfare
Trust and Médecins Sans Frontiers, ensuring regular contact details are held
for these bodies.
Person Specification
Qualifications
Essential
- Intermediate user of Microsoft 365 applications with focus on Outlook and PowerPoint
Experience
Essential
- 2 years experience of working in an administration capacity, to include diary management.
Desirable
- NVQ Level 3 or equivalent in Business Administration.
Employer details
Employer name
Regent's Park Healthcare
Address
28-29 Downton Business Centre
Batten Road
Downton
Wiltshire
SP5 3HU