Job summary
We are looking to recruit a friendly, motivated and professional customer care administrator to join our team. Ideally, the successful candidate will have a background of working in primary care, as well as strong customer service and administrative skills.
This position will be based at the Haydon Bridge & Allendale Surgery. The successful candidate will be providing a high level of customer service to patients of NPC practices.
Northumbria Primary Care is a developing, dynamic organisation with a clear vision for Primary Care service delivery. We are pushing the boundaries of how we deliver our services, which is facilitating greater opportunities for our staff.
You must be able to prioritise workload without supervision and have good organisational and IT skills. Provide secretarial support to GP's and clinicians. You will be required to help out on the telephones as and when required. Answer telephone calls, respond to all enquiries, direct the public as and when appropriate, provide admin support to nursing & clinical staff. Full training will be provided on the use of SystmOne.
Main duties of the job
Ensure all referrals are sent via the appropriate method i.e e-referral system.
Deal with requests for access to medical records.
Managing the practice generic in box and other electronic messaging systems.
Dealing with telephone calls from patients and third parties as appropriate.
And any other duties that are relevant to the post.
Working in a busy reception desk dealing with patients face to face and on the telephone.
All administrative duties and working together as a cohesive team with both clinicians and other administrative staff.
Taking meeting minutes as required.
About us
Northumbria Primary Care Ltd (NPC) is a pioneering partnership with local GPs and now manages several GP practices with around 50,000 registered patients in Northumberland and North Tyneside.
Whilst appointees will have a base practice within NPC,they may be asked to work at other practices across our group. We do however limit this as much as possible as we appreciate continuity is vital to effective primary care.
Make sure to read the 'applicant guidance notes' before submitting your application and make sure you know everything there is to know before applying to join our fantastic organisation.
Job description
Job responsibilities
Dealing with telephone calls from patients, and third parties as appropriate
Scan all incoming patient information into their computerised medical records.
To answer telephone calls & respond to all enquires directing the public as appropriate
To provide admin support to nursing & clinical staff.
Issue invoices and seeking payment for private work, keeping a record of monies received and owed using a Microsoft excel spreadsheet.
To receive confidential information by telephone or face to face and input accurately into SystemOne as appropriate.
Ensuring external mail is posted off daily.
In the instance of staff absence due to annual leave and sickness, provide cover for the secretarial team.
Supporting reception daily.
The above is a guideline to some of the duties expected from a secretary in general practice but is by no means exhaustive
Person Specification
Qualifications
Essential
- NVQ level 2 or higher in Customer service/Administration/Healthcare or equivalent experience
Experience
Essential
- To be flexible and respond to changing service needs
- Knowledge & understanding of the data protection act
- Knowledge of the freedom of information act
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
Employer details
Employer name
Northumbria Healthcare NHS Foundation Trust
Address
Haydon Bridge & Allendale Surgery
North Bank
Haydon Bridge, Hexham
NE47 6LA