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Finance and Contracts Manager

East of England, East of England

Permanent

£30,639

Speech Pathologist

Job summary

To ensure and enhance the contract and financial performance of Jesmond Health Partnership (JHP) by application of appropriate systems and processes.

To support and work with the GP Partners, managers and team leads to ensure the effective and efficient management, administration, and support of Jesmond Health Partnership (JHP) patient services provision and development.

To be the first point of contact for commissioners and other organisations in relation to enquiries and or concerns relating to contract performance and practice finances.

Liaise with commissioners and other organisations as required to ensure timely submissions, returns and reports to secure timely payments and reconciliation of accounts.

Main duties of the job

  • Finance control - Monitoring and managing invoicing, billing, payments and payroll - Liaising with and supporting our accountant

  • Finance and contract management improvement - Improving practice finance and contract management systems and processes

  • Business and contract administration - Ensure appropriate business administration systems and processes - Support effective equipment and stock management

  • Data quality - Ensure effective data quality control management - Support staff as required to ensure data quality

  • Partner and stakeholder relations - Commissioner and partner organisation liaison -Meeting administration and support

About us

Jesmond Health Partnership is a friendly, innovative, and patient-focused GP practice in Newcastle-upon-Tyne. JHP is a forward-thinking GP practice in Newcastle. We use a digital-first system that gives patients easy access and quick solutions. Our experienced and enthusiastic teams work hard to provide high-quality care for patients. You can read more about the practice, our background, and our outcomes in our recruitment brochure.

Job description

Job responsibilities

Finance control and contract performance management and administration

  • Monitoring and managing invoicing, billing, payments and payroll using Xero

  • Liaising with and supporting our accountant to produce management and other accounts as required

  • Monitoring contract performance to optimise practice service provision and financial performance

Finance and contract performance improvement

  • Work with and support other managers to improve practice finance and contract management systems and processes

  • Work with and support other managers to improve practice service provision, finance and contract performance

  • Working with and supporting our accountant to maintain and enhance our finance control systems and processes

Business and contract administration

  • Ensure appropriate business administration systems and processes are in place and adhered to

  • Work with other managers and staff to develop and improve business and contract administration systems and processes

  • Support effective equipment and stock management

Data quality control, assurance and improvement

  • Ensure effective data quality control management

  • Support staff as required to ensure data quality and use of data

Partner and stakeholder relations

  • Commissioner and partner organisation liaison

  • Meeting administration and support

  • Coordinate internal audits to ensure adherence to compliance standards

  • Participate in contract negotiations to ensure favorable terms and conditions for the Practice

  • Review and analyse contract terms for risks and opportunities

  • Identify financial risks and develop strategies to mitigate them

  • Oversee financial aspects of projects, including budget tracking, expenditure approvals, and financial reporting to project stakeholders

  • Manage relationships with vendors and suppliers, negotiating contracts and ensuring timely payments

Person Specification

Qualifications

Essential

  • Good standard of general education
  • GCSE grade C/Level 5 or above in English Language and Mathematics or equivalent
  • Bachelor's degree in finance or economics or a related field
  • Membership of an appropriate professional body (i.e. Association of Chartered Certified Accountants (ACCA) or Institute of Financial Accountants (IFA), Association of Accounting Technicians (ATT) )

Desirable

  • ATT Level 3 (Advanced Diploma in Accounting) and above
  • ACCA Applied Skills and above

Experience

Essential

  • Experience as Accountant or Finance officer or administrator
  • Experience of finance/bookkeeping systems and software
  • Experience as a contract and or project manager
  • General administration experience

Desirable

  • Finance and Contracts Management

Knowledge

Essential

  • Knowledge of finance administration practices and processes
  • Knowledge of contract and or project administration and processes
  • Proven track record in Finance or Accounts
  • Proven track record in contract management
  • Knowledge of booking and accounting software

Desirable

  • Knowledge of General Practice and clinical systems

Skills

Essential

  • Excellent organisational and time management skills
  • Good written and verbal communication skills
  • Good IT skills and familiar with MS office
  • Ability to work to policies and procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Jesmond Health Partnership

Address

17 Osborne Rd

Jesmond

Newcastle upon Tyne

Tyne and Wear

NE2 2AH


Job Ad Reference A2301-24-0004
Date Listed 01 May 2024
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