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Subject Access Clerk
Ashford & St. Peter's Hospitals NHS Foundation Trust View all jobs
Posted 24 day(s) ago
Reference: 323-AC9714-SK
Job summary
ASubject Access Clerk works within an NHS Health Records or Information Governance team to process requests from individuals and authorised third parties who are seeking access to medical records under Data Protection legislation (DPA 2018, GDPR, Access to Health Records Act 1990).
Main duties of the job
Supplying and completing Subject Access requests to patients, solicitors, police and other health care providers.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust is the largest provider of acute hospital services to Surrey residents, serving a population of 410,00 people and employing approximately 4,800 staff.Our vision is to provide an outstanding experience and best outcomes for patients and the team. We are committed to providing continuous professional development and flexibility to deliver our workforce plan.We work in partnership with Royal Surrey Hospital NHS Foundation Trust through a collaborative Group Model, supporting joined-up services, workforce flexibility and development opportunities.St Peter's Hospital delivers complex medical and surgical care, maternity and emergency services. Day and Orthopaedic surgery, ophthalmology and outpatient services are delivered at Ashford Hospital. Additional services are delivered at Woking Community Hospital.Our Values provide us with the behaviours we respect and can commit to. By living our values through our everyday interactions, we can build a stronger, more resilient, and forward- thinking organisation, guiding us to achieve success and make a positive impact on how we deliver our services.We can offer you the full range of NHS benefits and discounts.Please note that adverts may close early, so early application is encouraged.For more information about careers at ASPH please visit:www.asph-careers.org
Details
Date posted
09 September 2026
Pay scheme
Agenda for change
Band
Band 2
Salary
£26,618 a year pa, inc. HCAS, pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
323-AC9714-SK
Job locations
Ashford Hospital
London Road
Ashford, Middlesex
TW15 3AA
United Kingdom
Job description
Job responsibilities
To provide a high quality and confidential Subject Access Requestservice. To complete Subject Access Requests within the legal deadline.To maintain patient confidentiality
Job description
Job responsibilities
To provide a high quality and confidential Subject Access Requestservice. To complete Subject Access Requests within the legal deadline.To maintain patient confidentiality
Person Specification
Qualifications
Essential
- Educated to NVQ Level 2 or equivalent
Experience
Essential
- Experience within the the Medical Records Department
Knowledge
Essential
- Patient confidentiality
Desirable
- Knowledge of SAR's
- NHS Constitution
- Trust vision, values and strategic objectives
- Knowledge of access to health records under the Data Protection Act 1998, Access to Health Records Act 1990 and Freedom of Information Act 2000.
Skills
Essential
- Attention to detail
- Able to work on own initiative
- Able to work well under pressure.
- Self-motivated
- Ability to work to strict deadlines
- Able to use a methodical approach
- Numerate
- Computer literate, in particular word processing and keyboard skills
- Good communication skills
- Good 'customer awareness
- Good team worker
Person Specification
Qualifications
Essential
- Educated to NVQ Level 2 or equivalent
Experience
Essential
- Experience within the the Medical Records Department
Knowledge
Essential
- Patient confidentiality
Desirable
- Knowledge of SAR's
- NHS Constitution
- Trust vision, values and strategic objectives
- Knowledge of access to health records under the Data Protection Act 1998, Access to Health Records Act 1990 and Freedom of Information Act 2000.
Skills
Essential
- Attention to detail
- Able to work on own initiative
- Able to work well under pressure.
- Self-motivated
- Ability to work to strict deadlines
- Able to use a methodical approach
- Numerate
- Computer literate, in particular word processing and keyboard skills
- Good communication skills
- Good 'customer awareness
- Good team worker
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Ashford & St. Peter's Hospitals NHS Foundation Trust
Address
Ashford Hospital
London Road
Ashford, Middlesex
TW15 3AA
United Kingdom
Employer's website
https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Ashford & St. Peter's Hospitals NHS Foundation Trust
Address
Ashford Hospital
London Road
Ashford, Middlesex
TW15 3AA
United Kingdom
Employer's website
https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)