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Medical Staffing Co-ordinator Support / Administrator
Cardiff and Vale University Health Board View all jobs
Posted 22 day(s) ago
Reference: 001-AC315-0926
Job summary
Cardiff and Vale University Health Board is seeking a Medical Staffing Co-ordinator Support / Administrator to join the Obstetrics & Gynaecology Directorate and play a key role in supporting our medical workforce.
This is an exciting opportunity to work within a busy and dynamic directorate, providing administrative and operational support to ensure safe and effective medical staffing across maternity and gynaecology services.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The post holder will support the co-ordination of medical staffing activities for consultants, specialty doctors, trainees and locum doctors across the Directorate. Working closely with clinical leaders, medical staffing colleagues and operational managers, the successful candidate will help ensure that rotas are maintained, vacancies are filled and staffing information is accurate and up to date.
The role requires excellent organisational skills, the ability to manage competing priorities and a professional approach when dealing with a wide range of staff groups.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Details
Date posted
11 September 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,819 to £31,626 a year per annum pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
001-AC315-0926
Job locations
University Hospital of Wales
Heath Park
Cardiff
CF14 4XW
United Kingdom
Job description
Job responsibilities
Provide administrative support for medical staffing and rota management activities.Assist with the booking and coordination of locum medical coverMaintain accurate staffing records, rotas and workforce databases.Support recruitment and onboarding processes for medical staff.Monitor annual leave, study leave and other absences, ensuring records are updated.Liaise with consultants, junior doctors, medical staffing teams and external agencies.Support compliance processes, including mandatory training and employment documentation.Respond to staffing queries in a timely and professional manner.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
Provide administrative support for medical staffing and rota management activities.Assist with the booking and coordination of locum medical coverMaintain accurate staffing records, rotas and workforce databases.Support recruitment and onboarding processes for medical staff.Monitor annual leave, study leave and other absences, ensuring records are updated.Liaise with consultants, junior doctors, medical staffing teams and external agencies.Support compliance processes, including mandatory training and employment documentation.Respond to staffing queries in a timely and professional manner.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Good standard of general education
- NVQ Level 3 and additional specialist knowledge.
Experience
Essential
- Knowledge of a wide range of administrative procedures with a good working knowledge of Microsoft Office.
- Experience of working in an office environment
- Good understanding of need for accurate data capture and reporting.
- Diary management Taking and transcribing formal minutes
- Experience of liaising with a wide range of professionals.
Skills
Essential
- Excellent organisational skills.
- Able to function efficiently under pressure and meet deadlines.
- Excellent written and oral communication skills.
- Ability to prioritise workload
Personal qualities
Essential
- Able to work unsupervised and use own initiative, often required to act independently
- Self motivated with ability to manage own workload.
- Conscientious with good attention to detail.
- Good interpersonal skills.
Person Specification
Qualifications
Essential
- Good standard of general education
- NVQ Level 3 and additional specialist knowledge.
Experience
Essential
- Knowledge of a wide range of administrative procedures with a good working knowledge of Microsoft Office.
- Experience of working in an office environment
- Good understanding of need for accurate data capture and reporting.
- Diary management Taking and transcribing formal minutes
- Experience of liaising with a wide range of professionals.
Skills
Essential
- Excellent organisational skills.
- Able to function efficiently under pressure and meet deadlines.
- Excellent written and oral communication skills.
- Ability to prioritise workload
Personal qualities
Essential
- Able to work unsupervised and use own initiative, often required to act independently
- Self motivated with ability to manage own workload.
- Conscientious with good attention to detail.
- Good interpersonal skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cardiff and Vale University Health Board
Address
University Hospital of Wales
Heath Park
Cardiff
CF14 4XW
United Kingdom
Employer's website
Employer details
Employer name
Cardiff and Vale University Health Board
Address
University Hospital of Wales
Heath Park
Cardiff
CF14 4XW
United Kingdom