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Divisional PA - Unplanned Care
The Hillingdon Hospital NHS Foundation Trust View all jobs
Posted 1 day(s) ago
Reference: 394-UPC-8219912VV
Job summary
This is a great time to join The Hillingdon Hospitals NHS Foundation Trust as a Divisional PA.
To provide efficient Personal Assistant and Administrative secretarial support service to members of the Division of Unplanned Care. They will have responsibility for ensuring that all administrative processes are efficient and effective and enable the team and the Trust to meet high standards of performance.
Proficient in diary management, minute taking and highly organised, the post holder will handle highly confidential and sometimes very contentious and sensitive information of a personal and financial nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies when dealing with this data.
Main duties of the job
Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.
The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.
We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.
Details
Date posted
11 September 2026
Pay scheme
Agenda for change
Band
Band 5
Salary
£36,943 to £44,900 a year per annum (incl. of HCAA)
Contract
Permanent
Working pattern
Full-time
Reference number
394-UPC-8219912VV
Job locations
Hillingdon Hospitals
Pield Heath Rd, Uxbridge UB8 3NN
Uxbridge
UB8 3NN
United Kingdom
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
Person Specification
Assesement
Essential
- Educated to GCSE level or equivalent
- High level of IT skills with MS Office (including Excel, PowerPoint, Word) and Outlook (or similar application).
- Experience and understanding of dealing with confidential and sensitive matters, both patient and staff related.
- Experience of liaising with staff effectively at all levels of a complex organisation and external stakeholders
- Self-starter, able to work unsupervised and on own initiative with the ability to prioritise own workload and multi-task.
- Logical thinker with the ability to analyse complex information in order to pick out the key issues, make effective decisions and respond appropriately
- Ability to work under pressure and meet tight deadlines and time management skills
Desirable
- Diploma or secretarial qualification or equivalent Business Administration Qualification or equivalent level of ability.
- Experience of preparing agendas and collating papers for Executive meetings and Board Committee level meetings and following up on actions.
- Experience of minute taking/logging actions in meetings
- Understanding of clinical terminology and hospital procedures
Person Specification
Assesement
Essential
- Educated to GCSE level or equivalent
- High level of IT skills with MS Office (including Excel, PowerPoint, Word) and Outlook (or similar application).
- Experience and understanding of dealing with confidential and sensitive matters, both patient and staff related.
- Experience of liaising with staff effectively at all levels of a complex organisation and external stakeholders
- Self-starter, able to work unsupervised and on own initiative with the ability to prioritise own workload and multi-task.
- Logical thinker with the ability to analyse complex information in order to pick out the key issues, make effective decisions and respond appropriately
- Ability to work under pressure and meet tight deadlines and time management skills
Desirable
- Diploma or secretarial qualification or equivalent Business Administration Qualification or equivalent level of ability.
- Experience of preparing agendas and collating papers for Executive meetings and Board Committee level meetings and following up on actions.
- Experience of minute taking/logging actions in meetings
- Understanding of clinical terminology and hospital procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Hillingdon Hospital NHS Foundation Trust
Address
Hillingdon Hospitals
Pield Heath Rd, Uxbridge UB8 3NN
Uxbridge
UB8 3NN
United Kingdom
Employer's website
Employer details
Employer name
The Hillingdon Hospital NHS Foundation Trust
Address
Hillingdon Hospitals
Pield Heath Rd, Uxbridge UB8 3NN
Uxbridge
UB8 3NN
United Kingdom