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PA / Senior Administrator - Management Secretaries
Greater Manchester Mental Health NHS Foundation Trust View all jobs
Posted 18 day(s) ago
Reference: 437-8250913
Job summary
An exciting opportunity has arisen for a PA/Senior Administrator for the Senior Leadership Team within the Community Care Group comprising of Bolton and Wigan Services.
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Main duties of the job
The post holder will be required to provide a comprehensive, efficient and confidential administration support service to the Bolton Senior Leadership Team.
You will be well organised and experienced in administration. You will ensure all managers within your area of responsibility are organised and equipped to fulfil their responsibilities.
Appropriate electronic systems will be maintained along with co-ordinating diaries and minute taking
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Details
Date posted
15 September 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£28,392 to £31,157 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
437-8250913
Job locations
Barnett House
Viking Street
Bolton
BL3 2RR
United Kingdom
Job description
Job responsibilities
Provide a full range of PA and Secretarial duties to members of the Senior Leadership Team within the Community Care Group
Prepare, collate and circulate papers and reports for meetings and providing full service for these meetings including minutes taking
See Job description for full list of responsibilities and duties
Job description
Job responsibilities
Provide a full range of PA and Secretarial duties to members of the Senior Leadership Team within the Community Care Group
Prepare, collate and circulate papers and reports for meetings and providing full service for these meetings including minutes taking
See Job description for full list of responsibilities and duties
Person Specification
Education / Qualifications
Essential
- oOCR or RSA 111 Typing/Word processing certificate or equivalent.
- oGood standard of education / GCSE Maths and English
Desirable
- oIT related qualification RSA/NVQ qualification
Experience
Essential
- oExperience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems
- oDemonstrable PA experience at Senior Management level.
- oDemonstrable proven line management experience.
- * Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes.
Desirable
- oA patient administrative background.
- oExperience of working for more than one manager
- oExperience of diary management Experience of setting up systems for managing and monitoring information. oExperience of arranging events and conferences. oExperience of organisational change management.
- * Experience of setting up systems for managing and monitoring information.
- oExperience of arranging events and conferences.
- oExperience of organisational change management.
Knowledge
Essential
- * Patient confidentiality
- * The rationale around appraisal and personal development
Desirable
- * Use office equipment
- * Use of EPR systems
- * Knowledge of mental health and/or NHS Services
Skills and Abilities
Essential
- oEvidence of leadership skills.
- * The ability to prioritise and plan conflicting, and complex work demands
- oOutstanding communication Skills Minute taking
Desirable
- oKnowledge of the EPR system/Audio Typing
- oManaging change in a positive manner
- oExperience of sickness absence management
Person Specification
Education / Qualifications
Essential
- oOCR or RSA 111 Typing/Word processing certificate or equivalent.
- oGood standard of education / GCSE Maths and English
Desirable
- oIT related qualification RSA/NVQ qualification
Experience
Essential
- oExperience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems
- oDemonstrable PA experience at Senior Management level.
- oDemonstrable proven line management experience.
- * Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes.
Desirable
- oA patient administrative background.
- oExperience of working for more than one manager
- oExperience of diary management Experience of setting up systems for managing and monitoring information. oExperience of arranging events and conferences. oExperience of organisational change management.
- * Experience of setting up systems for managing and monitoring information.
- oExperience of arranging events and conferences.
- oExperience of organisational change management.
Knowledge
Essential
- * Patient confidentiality
- * The rationale around appraisal and personal development
Desirable
- * Use office equipment
- * Use of EPR systems
- * Knowledge of mental health and/or NHS Services
Skills and Abilities
Essential
- oEvidence of leadership skills.
- * The ability to prioritise and plan conflicting, and complex work demands
- oOutstanding communication Skills Minute taking
Desirable
- oKnowledge of the EPR system/Audio Typing
- oManaging change in a positive manner
- oExperience of sickness absence management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Greater Manchester Mental Health NHS Foundation Trust
Address
Barnett House
Viking Street
Bolton
BL3 2RR
United Kingdom
Employer's website
https://www.gmmh.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Greater Manchester Mental Health NHS Foundation Trust
Address
Barnett House
Viking Street
Bolton
BL3 2RR
United Kingdom
Employer's website
https://www.gmmh.nhs.uk/ (Opens in a new tab)