Job summary

The Women's, Cardiac and Clinical Support Services Division is looking for an organised, proactive and confident Medical Workforce Coordinator to support the medical workforce some two of the specialities in the division.

You will work closely with clinical and operational teams to maintain safe and effective medical rotas, anticipate workforce pressures and ensure staffing issues are identified and addressed promptly.

The successful candidate will have experience in rota management or medical staffing processes, strong analytical and numerical skills, and the ability to manage competing priorities in a busy clinical environment. You will be comfortable working independently, using workforce and temporary staffing systems, analysing information and communicating clearly with doctors, managers and other stakeholders.

This role offers an excellent opportunity to develop your operational and workforce management experience within a large, complex and high-performing service. You will play an important part in supporting safe service delivery, improving workforce planning and reducing reliance on temporary staffing.

Main duties of the job

o Take responsibility for the day-to-day coordination, administration, communication and maintenance of Medical Workforce (Resident Doctors and Consultants) staffing across the directorate, including rota management, leave administration, sickness recording, locum coordination and trainee communications and induction.o Take day-to-day responsibility for the design, maintenance, publication and monitoring of all Resident Doctors, fulltime and LTFT rotas, ensuring staffing requirements, educational commitments and service requirements are accurately reflected.o Act as the primary liaison between resident doctors, consultant rota leads, Medical HR, programme directors and operational managers in relation to rota management, staffing issues and contractual matters.o Support recruitment processes by monitoring upcoming rotations, identifying vacancies, liaising with rota leads and Medical HR, and ensuring timely workforce planning discussions take place.o Coordinate annual leave, study leave, sickness absence and rota swaps, ensuring all changes are accurately reflected in rostering and rota systems.o Coordinate locum booking processes, including administration of temporary staffing booking and management system, monitoring rota gaps and supporting short-term workforce deployment requirements.

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Environmental sustainabilityClimate change and poor air quality is a health emergency that harms people's health and wellbeing and widens health inequalities. The Trust is also committed to reducing its impact on the environment by reducing our greenhouse gas emissions to Net Zero by 2045. All our employees have a role to play, and we have an active green network that supports staff to act in ways that ensures that our services are efficient, sustainable and reduce our impact on the environment www.imperial.nhs.uk/about-us/our-strategy/green-plan.

Details

Date posted

07 September 2026

Pay scheme

Agenda for change

Band

Band 6

Salary

£47,951 to £56,863 a year pa Inclusive

Contract

Permanent

Working pattern

Full-time

Reference number

290-WCCS-2685

Job locations

Hammersmith Hospital

London

W12 0HS

United Kingdom

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Person Specification

Education

Essential

• Educated to degree level or equivalent level of experience in an administrative or operational role,

Desirable

• Basic knowledge of NHS medical staffing processes, and rotas

Experience

Essential

• Operational, service, and administrative experience, including rota management
• Interpreting, analysing and manipulating datasets

Desirable

• Confident in use of rota, e-rostering or temporary staffing systems.
• Experience of working with medical staff and clinical teams

Skills

Essential

• Well-developed analytical, interpretation and presentation skills, with the ability to analyse information and communicate findings clearly and effectively.
• Strong numerical skills with the ability to work accurately with data, figures and numerical information
• Excellent IT skills with a high level of proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Demonstrated ability to work independently, use own initiative and remain self-motivated when managing competing priorities.

Desirable

• Understanding of the 2016 Junior Doctor Contract, EWTD requirements and medical rota governance

Person Specification Education Essential Educated to degree level or equivalent level of experience in an administrative or operational role, Desirable Basic knowledge of NHS medical staffing processes, and rotas Experience Essential Operational, service, and administrative experience, including rota management Interpreting, analysing and manipulating datasets Desirable Confident in use of rota, e-rostering or temporary staffing systems. Experience of working with medical staff and clinical teams Skills Essential Well-developed analytical, interpretation and presentation skills, with the ability to analyse information and communicate findings clearly and effectively. Strong numerical skills with the ability to work accurately with data, figures and numerical information Excellent IT skills with a high level of proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint. Demonstrated ability to work independently, use own initiative and remain self-motivated when managing competing priorities. Desirable Understanding of the 2016 Junior Doctor Contract, EWTD requirements and medical rota governance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith Hospital

London

W12 0HS

United Kingdom

Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Imperial College Healthcare NHS Trust

Address

Hammersmith Hospital

London

W12 0HS

United Kingdom

Employer's website

https://www.imperial.nhs.uk/ (Opens in a new tab)