Refine your search
Medical Secretary
Norfolk and Norwich University Hospital View all jobs
Posted 17 day(s) ago
Reference: 2342531
Job summary
This is an office-based post within the Histopathology Department (located at the Cotman Centre), which forms part of the Cellular Pathology directorate. The department has a workload of around 83,000 patient requests per year. This presents an opportunity to be part of an excellent team working in a busy, modern, progressive hospital laboratory service.
Histopathology receives and processes patient samples to provide diagnostic reports to hospital clinicians and General Practitioners. This is a good opportunity to learn administrative work practices and work with a committed team of office, laboratory and consultant staff.
The service is currently moving towards a full digital pathology reporting system and has UKAS ISO 15189 accreditation.
Main duties of the job
The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include:
To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies.
Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway. Process routine and non-routine correspondence independently.
Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner.
Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes.
- Assist with staff training.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room at NNUH Colney Lane site
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH Colney Lane site
- Free 24-hours confidential counselling support
- On-site Nursery at NNUH Colney Lane
- On-site cafes offering staff discounts at NNUH Colney Lane
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Details
Date posted
15 September 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum (pro rata)
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working
Reference number
234-26-E0858
Job locations
Histopathology, Cotman Centre
Colney Lane
Norwich
NR4 7UB
United Kingdom
Job description
Job responsibilities
The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include:
To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies.
Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway. Process routine and non-routine correspondence independently.
Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner.
Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes.
- Assist with staff training
Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.
Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role.
Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role asap.
Job description
Job responsibilities
The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include:
To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies.
Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway. Process routine and non-routine correspondence independently.
Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner.
Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes.
- Assist with staff training
Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.
Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role.
Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role asap.
Person Specification
Experience
Essential
- Working as part of a team
- Previous secretarial/office work including working with computers
Desirable
- Working to deadlines
Skills
Essential
- Keyboard skills accurate fast typist - knowledge of Microsoft office
- Remain calm under pressure - patience with patients
Desirable
- Preference for working closely with and supporting a multi-disciplinary team
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion.
Qualifications
Essential
- Good general standard of literacy and numeracy
Person Specification
Experience
Essential
- Working as part of a team
- Previous secretarial/office work including working with computers
Desirable
- Working to deadlines
Skills
Essential
- Keyboard skills accurate fast typist - knowledge of Microsoft office
- Remain calm under pressure - patience with patients
Desirable
- Preference for working closely with and supporting a multi-disciplinary team
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion.
Qualifications
Essential
- Good general standard of literacy and numeracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Norfolk and Norwich University Hospital
Address
Histopathology, Cotman Centre
Colney Lane
Norwich
NR4 7UB
United Kingdom
Employer's website
https://www.nnuh.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Norfolk and Norwich University Hospital
Address
Histopathology, Cotman Centre
Colney Lane
Norwich
NR4 7UB
United Kingdom
Employer's website
https://www.nnuh.nhs.uk/ (Opens in a new tab)