Job summary

Senior Medical Staffing Coordinator - 37.5hrs - Band 4

We are looking to recruit a motivated, conscientious and flexible individual to lead the coordination of medical staffing across the Urgent & Emergency Care Collaborative, enabling the delivery of quality rotas that are safe, cost-effective, efficient and fair.

Working as the Senior Medical Staffing Coordinator, the post holder will work closely with the Collaborative Managers and clincians responsible for medical staffing. Key stakeholders will also include Medical Workforce, Agency Team, People Services, Medical Job Planning team and medical staff, in order to coordinate staffing operationally.

Applicants must have excellent administrative, customer service, database and Excel skills and an ability to pay particular attention to detail.

Travel between sites will be required. This is a permanent post working 37.5 hours per week.

For further details or an informal discussion please contact

Aimee Sinclair, Deputy Service Manager - [email protected]

Main duties of the job

The purpose of the post is to lead rostering for Urgent & Emergency Care withinNCIC, co-ordinating medical staffing and associated rotas for the Urgent & Emergency Care medicalteams across both Acute Hospital sites. Keyaspects of this post include:

• Coordination of short notice cover
• Coordination of rota gaps and forward planning
• Coordination and communication of medical rotas
• Monitoring of safe staffing compliance
• Monitoring and processing of annual leave and sick leave
• Coordination of sickness processing and escalating in line with the Trust's Attendance Management Policy
• Monitoring of compliance with Junior Doctors Contract (2016), The SAS Doctors Contract (2008) and the Consultant Contract (2003), plus the Working Time Regulations and all relevant policies and procedures
• Preparation of management reports as required

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':o Being a clinically led organisationo Quality and safety at the heart of our Trusto A positive patient experience every timeo A great place to worko Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Details

Date posted

17 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year per annum

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

262-A-26-8245623

Job locations

Carlisle

Newtown Road

Carlisle

CA2 7HY

United Kingdom

Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

CERTIFICATE OF SPONSORSHIP

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Job description Job responsibilities Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. CERTIFICATE OF SPONSORSHIP Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab). If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Disclosure and Barring Service: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment. Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment. NCIC can offer successful future employees the following benefits: 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme NHS Discounts* Salary Sacrifice schemes including lease cars and Cycle to Work* Excellent opportunities for development* Competitive NHS Pension scheme Vivup is a free, confidential counselling and information service to assist with personal or work-related problems *Subject to eligibility Important Information Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Qualifications

Essential

• 5 GCSE grade C or above in English and Maths or equivalent
• NVQ Level 4 in Business Administration or equivalent
• Advanced keyboard skills

Desirable

• Essential IT skills (EITS) or equivalent
• ILM Level 3 in Management or equivalent

Experience

Essential

• Previous experience of undertaking administrative tasks
• Problem solving for area of work
• Experience of working with medical staff
• Project Co-ordination
• Minute taking/committee servicing

Desirable

• Management of staff
• Experience within NHS, Medical or other educational environments

Knowledge

Essential

• Continuing professional development with portfolio
• Knowledge of Medical Education
• Microsoft office package including Excel Equality issues

Desirable

• Knowledge of Medical Staff structures
• Knowledge of Health Education England (HEE)/General Medical Council (GMC)

Skills & Aptitudes

Essential

• Effective communication and interpersonal skills including; persuasive, motivational, negotiating and empathetic skills
• Proven customer service skills
• High level of accuracy
• Ability to prioritise own workload
• Ability to meet tight deadlines
• Ability to work without close supervision
• Well-developed interpersonal skills
• Enthusiastic and highly motivated
• Ability to work as part of a team
• Ability to work on own initiative
• Ability to deal with high pressure situations

Desirable

• Presentation skills

Personal circumstances

Essential

• Reliable and punctual
• Flexible approach to meet service needs

Other requirements

Essential

• Ability to travel independently across Cumbria.

Desirable

• Driving licence.

Person Specification Qualifications Essential 5 GCSE grade C or above in English and Maths or equivalent NVQ Level 4 in Business Administration or equivalent Advanced keyboard skills Desirable Essential IT skills (EITS) or equivalent ILM Level 3 in Management or equivalent Experience Essential Previous experience of undertaking administrative tasks Problem solving for area of work Experience of working with medical staff Project Co-ordination Minute taking/committee servicing Desirable Management of staff Experience within NHS, Medical or other educational environments Knowledge Essential Continuing professional development with portfolio Knowledge of Medical Education Microsoft office package including Excel Equality issues Desirable Knowledge of Medical Staff structures Knowledge of Health Education England (HEE)/General Medical Council (GMC) Skills & Aptitudes Essential Effective communication and interpersonal skills including; persuasive, motivational, negotiating and empathetic skills Proven customer service skills High level of accuracy Ability to prioritise own workload Ability to meet tight deadlines Ability to work without close supervision Well-developed interpersonal skills Enthusiastic and highly motivated Ability to work as part of a team Ability to work on own initiative Ability to deal with high pressure situations Desirable Presentation skills Personal circumstances Essential Reliable and punctual Flexible approach to meet service needs Other requirements Essential Ability to travel independently across Cumbria. Desirable Driving licence.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Carlisle

Newtown Road

Carlisle

CA2 7HY

United Kingdom

Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Carlisle

Newtown Road

Carlisle

CA2 7HY

United Kingdom

Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)