Job summary

Thispostisbasedwithin Oxford University Hospitals Foundation TrustInfectedBloodPsychologicalService(IBPS)hostedbytheHaemophilia and Thrombosis Centre. The service provides multidisciplinary care for those infected and affected by the contaminated blood products by a) conducting outreach and psychosocial assessments led by a navigator; and b) providing psychological therapies by a team of psychological professionals.

Patient administration underpins the patient journey, supporting clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources.

The post holder has responsibility for the provision of a professional, comprehensive and efficient administrative service, which is effectively delivered to all patients and members of the department. This will be through the delivery of a comprehensive administrative service to a specialty team of Psychology and a Navigator/Social Worker.

Main duties of the job

To provide:

advice and support to beneficiaries of the service

full secretarial and administrative services to the clinical team

Management of lists and clinics, ensuring that all patients are seen within the required time scales and in accordance with NHS England targets and Trust policies.

Close liaison with the Centre receptionists in order to maintain the smooth running of outpatient clinics and to keep the department informed of any known changes to forthcoming clinics. When requested, to organise and set up extra clinics and liaise closely with, clinic staff and patients.

General administrative duties including filing, typing, photocopying, scanning, arrangement of meetings, taking minutes and dealing with general communication.

joint working and close co-operation is developed and maintained with internal and external staff groups, providing the clinical/operational services needed to maintain a complete and seamless service to patients

Collection and reporting of key performance indicators of the service, ensuring that it meets the targets set out by NHS England

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Details

Date posted

24 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year Per Annum / Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

321-SW-8199386-B4

Job locations

Oxford Haemophilia and Thrombosis Centre

Windmill Road

Headington

OX3 7LE

United Kingdom

Job description

Job responsibilities

Please see the attached job description and integrated person spec for a more detailed overview of the position

Job description Job responsibilities Please see the attached job description and integrated person spec for a more detailed overview of the position

Person Specification

Shortlisting

Essential

• Good general level of education (e.g. 5 GCSEs grade C/4 or above or equivalent including English and Maths, or equivalent knowledge of a range of trust policies and management procedures
• Previous administrative experience Up-to-date experience of MS Office Diary Maintenance
• Excellent telephone manner
• Ability to work to tight deadlines and prioritise own workload.
• Ability to work to tight deadlines and prioritise own workload.

Desirable

• IT qualifications/EPR trained
• Previous experience within the NHS/public sector. Digital transcription experience. Knowledge of medical terminology.
• Evidence of team working.
• Understanding and knowledge of the Trusts values

Person Specification Shortlisting Essential Good general level of education (e.g. 5 GCSEs grade C/4 or above or equivalent including English and Maths, or equivalent knowledge of a range of trust policies and management procedures Previous administrative experience Up-to-date experience of MS Office Diary Maintenance Excellent telephone manner Ability to work to tight deadlines and prioritise own workload. Ability to work to tight deadlines and prioritise own workload. Desirable IT qualifications/EPR trained Previous experience within the NHS/public sector. Digital transcription experience. Knowledge of medical terminology. Evidence of team working. Understanding and knowledge of the Trusts values

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Oxford Haemophilia and Thrombosis Centre

Windmill Road

Headington

OX3 7LE

United Kingdom

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Oxford Haemophilia and Thrombosis Centre

Windmill Road

Headington

OX3 7LE

United Kingdom

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)