Job description

Job responsibilities

About the role

As an Buyer, you will provide end to end tactical purchasing support, including raising requisitions, converting them into purchase orders, resolving invoice queries, and sourcing requirements through our eProcurement systems. You will act as a key contact for departments and suppliers, ensuring excellent customer service and adherence to Trust procurement policies.

Specific Core Functions

• Provide specialist day to day SBS Procurement knowledge across the client base.
• When required, assist with loading, deletion, and maintenance of electronic catalogues relevant to the client organisation to ensure availability of catalogues for replenishment, liaising with the Procurement Specialists as appropriate.
• Complete quotation exercises as required. Negotiate (face to face or over the telephone) with suppliers and user departments to ensure optimum value for money.
• Take an active role in the development and delivery of the annual Procurement work plan by analysing spend reports and identifying from trends new opportunities to save money across the client base.
• Support in the development and implementation of departmental procedures and policies in relation to operational procurement.
• Undertake procurement in line with purchasing legislation and Trust Standing Orders and Financial Instructions for all revenue and capital projects.
• Update records on the Atamis database.
• Participate in the training and development of new systems and ways of working when required.
• Understand the information produced by Procurement Business Intelligence how to identify frequently ordered items which should instead be added to catalogues.
• Turn requisitions in to purchase orders, adding value at every opportunity, when required.
• Assist as and when required with assignments or duties allocated by the appropriate senior staff member.
• Provide verbal guidance to requisitioners and bring to their attention the written guidance / procedures available to enable them to raise requisitions and pay invoices.

For full job description and person specification please refer to enclosed job description.

Person Specification

Qualifications

Essential

• Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
• Must be prepared to work towards the completion of the Chartered Institute of Procurement & Supply (CIPs) or equivalent.

Desirable

• NVQ 3 in Supply Chain Management or Level 2 of CIPS
• Experience of using a procure to pay system e.g., Oracle
• Working knowledge of public sector procurement processes

Experience

Essential

• Ability to communicate in written and oral English.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database, and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices.
• Good Communication: written & oral at all levels.
• Interpersonal, able to work as part of a large team.
• Able to use initiative and work independently.
• Well organised, able to prioritise workload

Desirable

• Competent with Word, Excel and electronic cataloguing and procurement systems to an intermediate level
• Be able to identify trends from statistics in order to plan future areas of expenditure which could generate savings opportunities.
• Experience of negotiating with suppliers and customers in a large organisation and a track record of achieving significant cost reductions. Experience of obtaining competitive quotations.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Isle of Wight NHS Trust

Address

Portsmouth Hospitals University NHS Trust Corporate Hub

Block 4000, Lakeside North Harbour, Western Road, Cosham

Portsmouth

Hampshire

PO6 3EN

United Kingdom

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)