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Outpatient Booking Clerk & Receptionist
North West Anglia NHS Foundation Trust View all jobs
Posted 3 day(s) ago
Reference: 2371922
Job summary
We are excited to welcome individuals who bring their enthusiasm to our Outpatient Administration teams based at our Peterborough or Huntingdon site.
We are seeking candidates who can maintain a calm and professional demeanour and be able to work under pressure and prioritise the workload.
Excellent communication and customer service skills are a must, and a positive approach to customer care is highly valued.
Computer literacy is essential, as you will be working with various Trust Patient Administrative Systems for data input and retrieval.
We are looking to recruit for the following:
- Reception team - full time 37.5 hours
- If you are ready to bring your positivity to our Outpatients Administration teams, apply now! Together we will make a positive impact and deliver excellence in healthcare to our patients.
Main duties of the job
You will take on a varied range of administrative responsibilities, such as registering confidential patient data into the Patient Administration System, booking appointments in order from waiting lists, liaising with patient enquiries face to face and over the telephone, completing attendances, cancelling and rescheduling appointments as required. As a Receptionist, you will be the welcoming face for our patients.
About us
Priority will be given to colleagues identified as at risk through the Trust's redeployment process.
Details
Date posted
29 September 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum pro rata
Contract
Secondment
Working pattern
Part-time
Reference number
176-F-8156020
Job locations
Peterborough City Hospital
Edith Cavell Campus, Bretton Gate
Peterborough
PE3 9GZ
United Kingdom
Job description
Job responsibilities
- To provide comprehensive administration to support Reception, Booking Teams and Contact Centre within Outpatients
- To be fully conversant with the Trust appointment systems and extract data from waiting lists to book patients in date order and clinical/risk priority
- Point of contact for patients, GP surgeries and other parties for enquiries, cancelling and rescheduling of appointments
- Cover Reception areas, book patients attendance and any follow up appointments
- Work closely with specialities escalating any capacity issues following the escalation process
Job description
Job responsibilities
- To provide comprehensive administration to support Reception, Booking Teams and Contact Centre within Outpatients
- To be fully conversant with the Trust appointment systems and extract data from waiting lists to book patients in date order and clinical/risk priority
- Point of contact for patients, GP surgeries and other parties for enquiries, cancelling and rescheduling of appointments
- Cover Reception areas, book patients attendance and any follow up appointments
- Work closely with specialities escalating any capacity issues following the escalation process
Person Specification
Education and Qualifications
Essential
- General level of education to GCSE level Standard
Desirable
- NVQ Level 2 in Business Administration or Customer Service
Experience
Essential
- Experience of using MS Office, Outlook and Excel
- Good Customer Service skills, face to face and telephone e.g. Call Centre or Reception
- 12 months clerical experience
- Experience of data entry
Desirable
- Previous administrative experience especially in a Hospital/GP environment
Knowledge
Essential
- Competent in using Excel, extracting data and filtering information
- Knowledge and understanding of Data Protection, Patient Confidentiality and Information Governance
Desirable
- NHS Outpatient administrative services, systems and processes
Key Skills
Essential
- Excellent verbal and written communication skills
- Ability to prioritise workloads
- Analytical skills / Accuracy spelling/numeric ability / Attention to detail due to the complex booking process
- Ability to meet targets and deadlines
- Ability to operate effectively as part of a team and maintain effective working relationships with a wide range of staff
Person Specification
Education and Qualifications
Essential
- General level of education to GCSE level Standard
Desirable
- NVQ Level 2 in Business Administration or Customer Service
Experience
Essential
- Experience of using MS Office, Outlook and Excel
- Good Customer Service skills, face to face and telephone e.g. Call Centre or Reception
- 12 months clerical experience
- Experience of data entry
Desirable
- Previous administrative experience especially in a Hospital/GP environment
Knowledge
Essential
- Competent in using Excel, extracting data and filtering information
- Knowledge and understanding of Data Protection, Patient Confidentiality and Information Governance
Desirable
- NHS Outpatient administrative services, systems and processes
Key Skills
Essential
- Excellent verbal and written communication skills
- Ability to prioritise workloads
- Analytical skills / Accuracy spelling/numeric ability / Attention to detail due to the complex booking process
- Ability to meet targets and deadlines
- Ability to operate effectively as part of a team and maintain effective working relationships with a wide range of staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
North West Anglia NHS Foundation Trust
Address
Peterborough City Hospital
Edith Cavell Campus, Bretton Gate
Peterborough
PE3 9GZ
United Kingdom
Employer's website
https://www.nwangliaft.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
North West Anglia NHS Foundation Trust
Address
Peterborough City Hospital
Edith Cavell Campus, Bretton Gate
Peterborough
PE3 9GZ
United Kingdom
Employer's website
https://www.nwangliaft.nhs.uk/ (Opens in a new tab)