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Posted 18 hour(s) ago
Reference: 2380249
Job summary
*Interviews for this role will take place on Friday 30th October*
Newgate Medical Group is looking to recruit an organised and proactive Practice Manager's Administrator.
This is a varied administrative role providing comprehensive support to the Practice Manager and, when required, the wider Senior Management Team within a large GP practice.
The successful candidate will help maintain effective administrative systems, manage documents and records, prepare spreadsheets, monitor deadlines, organise meetings and provide diary and correspondence support.
Excellent written and verbal communication skills, strong IT skills and the ability to organise and prioritise a varied workload are essential. The post holder will handle confidential and sensitive information and must demonstrate accuracy, discretion and a high level of integrity.
Main duties of the job
The Practice Manager's Administrator will provide day-to-day administrative support to the Practice Manager and wider management team.
The role includes managing correspondence and diaries, maintaining records and policies, preparing documents and spreadsheets, monitoring deadlines and supporting meetings. The post holder will also assist with management information, internal systems and other administrative tasks required for the smooth running of the practice.
Full details of the role are included in the job description below
About us
Newgate Medical Group (NMG) is a welcoming & busy single practice Primary Care Network (PCN) with over 30,000 patients. We have an established team of 9 GP Partners & a host of varied health professionals including pharmacists, nurses, ANP's, PA, Paramedics, Social Prescribing link workers, care co-ordinators & a large admin team. We offer a supportive team environment, training, pension and good holiday package for the right candidate.
We are a forward thinking, supportive Practice that embraces new ideas and innovation with the aim of producing better patient outcomes and efficient ways of working. Our dedicated team is crucial to the success of the Practice and the service it provides to our patient population. Ongoing rigorous processes of evaluation and review inform every aspect of the services we provide, within each department, to ensure our high standards never slip. We aim to provide a good work life balance, support our staff to develop, feel engaged and part of the Newgate Medical Group team.
This is an exciting time to join the team as we open our new Health and Wellbeing Hub that will benefit residents and patients across the area whilst developing our team further.
Details
Date posted
02 October 2026
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Full-time
Reference number
A1310-26-0022
Job locations
Health Centre
Newgate Street
Worksop
Notts
S80 1HP
United Kingdom
Job description
Job responsibilities
The following are the core responsibilities of the Practice Manager's Administrator.
There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.
Maintenance of Practice Management archive system.
Photocopy and scan documents as required.
Answer incoming phone calls, transferring calls or dealing with the callers request appropriately to support the Practice Manager.
Manage Practice Manager diary and provide admin support in preparation for meetings.
Manage the Practice Manager's emails during periods of absence forwarding to appropriate staff member or responding.
Manage all administrative queries as necessary.
Carry out system searches as requested.
Manage NMG Policy database review existing policies and update in conjunction with Practice Manager, senior management and HR.
Issue updates and new policies to all staff when approved and required.
Create and maintain log of Practice subscriptions, insurance policies, service level agreements.
Providing information to Practice Manager in a timely manner.
Manage Locum insurance claims Paternity/maternity/Sick Leave
Maintain a clean, tidy, effective working area at all times.
Support Practice Manager with general administrative tasks requested, including information gathering, to assist where required.
Manage Duty Manager Rota.
Order and distribute staff uniforms as and when required.
Maintain TeamNet introductory emails issued to develop further by regular maintenance, updating staff profiles, adding complaints, SEAs, compliments, and policies and evolve fully into the Practice.
Support with records of Claims submitted and monies received.
Ensure claims submitted by responsible person within deadlines.
Maintenance of Health & Safety risk register in consultation with Practice Manager.
Recording and scheduling annual risk assessments.
Business continuity plan update and maintain information as required.
Prepare spreadsheets for financial analysis as required.
Maintain Workforce Quarterly Return
Assist Practice Manager to ensure timely submission of FP34D.
Minute taking for any management meetings as required.
Support all Senior Management Team members at the request of Practice Manager when required.
Produce spreadsheets as per business need.
Knowledge of systems used by management team to be able to support when required.
Any other duties as required
Job description
Job responsibilities
The following are the core responsibilities of the Practice Manager's Administrator.
There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.
Maintenance of Practice Management archive system.
Photocopy and scan documents as required.
Answer incoming phone calls, transferring calls or dealing with the callers request appropriately to support the Practice Manager.
Manage Practice Manager diary and provide admin support in preparation for meetings.
Manage the Practice Manager's emails during periods of absence forwarding to appropriate staff member or responding.
Manage all administrative queries as necessary.
Carry out system searches as requested.
Manage NMG Policy database review existing policies and update in conjunction with Practice Manager, senior management and HR.
Issue updates and new policies to all staff when approved and required.
Create and maintain log of Practice subscriptions, insurance policies, service level agreements.
Providing information to Practice Manager in a timely manner.
Manage Locum insurance claims Paternity/maternity/Sick Leave
Maintain a clean, tidy, effective working area at all times.
Support Practice Manager with general administrative tasks requested, including information gathering, to assist where required.
Manage Duty Manager Rota.
Order and distribute staff uniforms as and when required.
Maintain TeamNet introductory emails issued to develop further by regular maintenance, updating staff profiles, adding complaints, SEAs, compliments, and policies and evolve fully into the Practice.
Support with records of Claims submitted and monies received.
Ensure claims submitted by responsible person within deadlines.
Maintenance of Health & Safety risk register in consultation with Practice Manager.
Recording and scheduling annual risk assessments.
Business continuity plan update and maintain information as required.
Prepare spreadsheets for financial analysis as required.
Maintain Workforce Quarterly Return
Assist Practice Manager to ensure timely submission of FP34D.
Minute taking for any management meetings as required.
Support all Senior Management Team members at the request of Practice Manager when required.
Produce spreadsheets as per business need.
Knowledge of systems used by management team to be able to support when required.
Any other duties as required
Person Specification
Experience
Essential
- Experience of administrative duties
Desirable
- Experience of working with the general public
- Experience of working in a health care setting
Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Experience with Spreadsheet creation & analysis
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving & analytical skills
- Ability to follow policy and procedure
Desirable
- Systmone skills
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Qualifications
Essential
- Educated to GCSE level or equivalent
- GCSE Mathematics & English (C or above)
- NVQ/BTEC in Business Administration or other relevant qualification.
Person Specification
Experience
Essential
- Experience of administrative duties
Desirable
- Experience of working with the general public
- Experience of working in a health care setting
Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Experience with Spreadsheet creation & analysis
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving & analytical skills
- Ability to follow policy and procedure
Desirable
- Systmone skills
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Qualifications
Essential
- Educated to GCSE level or equivalent
- GCSE Mathematics & English (C or above)
- NVQ/BTEC in Business Administration or other relevant qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Newgate Medical Group
Address
Health Centre
Newgate Street
Worksop
Notts
S80 1HP
United Kingdom
Employer's website
https://www.newgatemedicalgroup.co.uk/ (Opens in a new tab)
Employer details
Employer name
Newgate Medical Group
Address
Health Centre
Newgate Street
Worksop
Notts
S80 1HP
United Kingdom
Employer's website
https://www.newgatemedicalgroup.co.uk/ (Opens in a new tab)