Job responsibilities

Provide comprehensive PA and administrative support to senior management, including diary management, coordination of meetings, minute taking, correspondence management, report preparation and action tracking. The post holder will manage sensitive information, liaise with a wide range of stakeholders, support workforce and governance processes, and contribute to the efficient delivery of services across the Vascular Network and Surgical Management Directorate.

Qualifications

Essential

• NVQ3 Business & Administration or equivalent experience
• GCSE passes in English and Maths
• In-depth and detailed knowledge and understanding of Secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation.

Desirable

• NVQ or equivalent in Administration
• ECDL qualification
• Audio Typing
• Certificate in Supervision or management
• Diploma in Office Administration or experience to diploma level
• Knowledge of the organisation

Experience

Essential

• Sufficient experience at a high level of providing a comprehensive administrative/PA service
• Experience of setting up and using filing/IT systems
• Familiar with office procedures and deadlines
• Ability to take comprehensive minutes

Desirable

• Previous experience of working as Administrator / PA to an Executive Director or equivalent Senior Manager
• Previous experience of working within the NHS

Skills and Attributes

Essential

• Excellent communication skills.
• Ability to work unsupervised and make decisions.
• Organisation skills
• Numeracy and literacy skills
• Typing/word processing
• Excellent customer care skills.
• Good command of English both written and verbal

Desirable

• Ability to speak Welsh
• Ability to produce reports
• Confident in all aspects of office practice
• Experience of producing graphs and statistics

Other

Essential

• Friendly, professional approach
• Confident manner
• Reliable
• Adaptable
• Smart presentation.
• Self-motivated and enthusiastic
• Ability to work under pressure
• Ability to work as part of a team
• Ability to answer telephone bi-lingually
• A flexible approach towards the demands of the workplace

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).