Job description

Job responsibilities

• Coordinate and oversee the administration of practice placements, ensuring learners are allocated to appropriate placement areas and supported throughout their practice learning.
• Act as a key point of contact for learners, Practice Educators, operational colleagues and Higher Education Institution partners, responding to enquiries and resolving placement-related issues in a timely and professional manner.
• Analyse, interpret and respond to complex queries relating to practice placements, apprenticeship programmes, learner progression and Practice Educator support.
• Produce timely reports and management information relating to placement activity, apprenticeship numbers, Practice Educator capacity and workforce demand to support operational and strategic decision-making.
• Maintain accurate learner, placement and Practice Educator records, ensuring compliance with Trust policies, apprenticeship funding requirements, professional standards and information governance legislation.
• Develop, maintain and review standard operating procedures and administrative processes to ensure consistent, efficient and effective practice placement coordination.
• Support the planning, coordination and continuous improvement of apprenticeship and practice placement projects, contributing to service development and workforce planning initiatives.
• Coordinate communications relating to practice learning, ensuring enquiries from learners, managers, Practice Educators and partner organisations are prioritised, managed effectively and resolved promptly.
• Support the organisation and delivery of recruitment and interview processes for apprenticeship and education programmes, ensuring a positive candidate experience.
• Coordinate the planning and administration of Practice Educator programmes, maintaining sufficient educator capacity to support the Trust's expanding workforce.
• Assist with the induction, training and ongoing support of Practice Educators, providing advice, guidance and signposting to educational resources where appropriate.
• Monitor placement capacity across the Trust, identifying risks, escalating concerns and working collaboratively with operational services to maximise learning opportunities.
• Support quality assurance, governance and audit processes relating to practice learning, using learner and educator feedback to drive continuous improvement.
• Work collaboratively with the wider Organisational Learning Directorate and external stakeholders to ensure the delivery of safe, effective and high-quality practice learning experiences that support the Trust's workforce strategy.

Person Specification

Qualifications

Essential

• Educated to Diploma Level or equivalent

Desirable

• NVQ level 4 or equivalent management qualification.

Experience

Essential

• Minimum of 2 years experience in the use of GRS in a resourcing role.
• Experience of database management
• Experience of managing own time, using initiative, prioritising workload and working to deadlines.
• Team working experience
• Experience of people management issues in relation to rostering requirements
• Preparation of reports and presentations.
• Experience of training others.

Desirable

• Minimum of 1 years experience in a GRS administration role.
• Experience of Line Management and day to day supervision of direct reports
• Experience of using SQL programming language to interrogate databases

Knowledge and skills

Essential

• A thorough understanding of Trust policies and procedures relating to staff time and attendance, improving working lives and equality and diversity.
• A working knowledge of Working Time Directives and , General Data Protection
• Demonstrable understanding of Agenda for Change Terms and Conditions in relation to (but not limited to) NHS working time conditions including unsocial hours and average holiday pay.
• Working knowledge of the various types of rostering arrangements as operated within the Trust.
• Very competent IT, literacy and numeracy skills.
• Developed problem solving skills.
• Competent verbal and written communications skills.
• Able to handle competing demands.

Desirable

• Experience of testing and validating systems or processes

Personal attributes

Essential

• Ability to work autonomously on own initiative as well as part of a wider team.
• Displays a calm, sensitive and diplomatic manner in interpersonal relationships.
• Ability to carry out duties remotely from home (home working), making best use of technology available.
• Determination to meet targets.

Desirable

• Ability to work flexibly across the Trust service area.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Midlands Ambulance Service NHS Trust

Address

NTU - Clifton Education Centre

Clifton Lane

Nottingham

NG11 8NS

United Kingdom

Employer's website

https://www.emas.nhs.uk/ (Opens in a new tab)