Job summary

Become a Lead Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Aberbeeg in Abertillery as a Lead Administrator and be valued and supported. The aim of this role is to direct and control the operational service of the administration function, to ensure that it provides a cost-effective Reception, Secretarial, Medical Records and all other appropriate administration service to the units. You will support and supervise the service's administration needs, including supervising the reception service, providing a secretarial service to designated managers and departments, supervising the Mental Health Act department and coordinating the functioning and staffing of all administration areas including secretarial, MHA, CPA, Resourcing, Human Resources, Finance, Ward Administration, Complaints and Visitor Liaison. Working alongside senior staff members, you will manage staff absences and leave requests, maintain personnel files, and produce audits.

Main duties of the job

The Lead Administrator role at Elysium Healthcare is pivotal in directing and controlling the administration services provided to the units, including Reception, Secretarial, and Medical Records, ensuring cost-effectiveness and quality. You will be responsible for supervising the reception service, offering secretarial services to managers, supervising the Mental Health Act department, and coordinating all administration areas. The role involves managing staff leave requests, maintaining personnel files, and producing audits. Working alongside senior staff, you'll ensure compliance with Elysium's policies, particularly supervising systems like Doors, Traka, Blicks, Key, and CCTV. Salary details are not specified, but benefits include 33 days of annual leave, career development, wellbeing support, a Blue Light Card, life assurance, and more.

About us

Elysium Healthcare is an esteemed healthcare provider with over 8,000 employees dedicated to delivering exceptional care. With more than 80 services across England and Wales, it specializes in Mental Health, Neurological, Learning Disabilities & Autism, and Children & Education, offering extensive career growth and mobility opportunities. Elysium is part of Ramsay Health Care, a global leader in healthcare across 10 countries employing over 86,000 individuals worldwide. Committed to inclusive and accessible recruitment, Elysium is a Disability Confident employer and ensures all staff promote and safeguard the welfare of service users. Candidates are subject to a DBS disclosure as part of the recruitment process.

Details

Date posted

04 October 2026

Pay scheme

Other

Salary

Depending on experience Salary expectations will be discussed at interview stage.

Contract

Permanent

Working pattern

Full-time

Reference number

1558716392

Job locations

Elysium Healthcare

Abertillery

NP13 2DA

United Kingdom

Job description

Job responsibilities

Become a Lead Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Aberbeeg in Abertillery as a Lead Administrator and be valued and supported.

The aim of this role is to direct and control the operational service of the administration function, to ensure that it provides a cost-effective Reception, Secretarial, Medical Records and all other appropriate administration service to the units.

You will support and supervise the service's administration needs, including supervising the reception service, providing a secretarial service to designated managers and departments, supervising the Mental Health Act department and coordinating the functioning and staffing of all administration areas including secretarial, MHA, CPA, Resourcing, Human Resources, Finance, Ward Administration, Complaints and Visitor Liaison.

Working alongside senior staff members, you will manage staff absences and leave requests, maintain personnel files, and produce audits.

At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like.

As a Lead Administrator you will be:

• Supervising the reception service, ensuring the provision of a high quality customer focussed Service to patients and their relatives, staff and external organisations.Ensuring Doors, Traka, Blicks, Key and CCTV Systems are working throughout the unit and comply at all times with Elysium Healthcare Policies.
• Supervising the secretarial service, ensuring the provision of a confidential, high quality Support service to both the clinical and support service departments.
• Monitoring and reviewing the quality of service delivery, taking corrective action where necessary.
• Controlling the department’s expenditure to ensure that it does not exceed annual budgetary provisions.
• Managing internal and external postal systems

To be successful in this role, you will have:

• Secretarial and/or HR Administration experience
• NVQ III Business Administration
• Verbal and written communication skills
• Word Processing skills (50 wpm) preferably Microsoft Word
• Experience of Powerpoint and Excel packages
• Supervisory skills
• Knowledge of a range of office equipment, including fax, photocopier and telephone systems

Where you will be working:

Location:Aberbeeg Hospital, Aberbeeg, Abertillery, NP13 2DA You will be working as part of a multidisciplinary team at Aberbeeg Hospital, a 12 bedded low secure service for men with a brand new modern medium secure ward for men opening in 2021. Aberbeeg Hospital focuses on empowering recovery and independence through the least restrictive practices and vocational activities, including working with the in-house Aberbeeg radio station and our residential animals. Aberbeeg is located within the boundaries of the county borough of Caerphilly, set in 11.5 acres of land with beautiful views of the Welsh countryside.

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £xxxx
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and onsite free parking

About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Job description Job responsibilities Become a Lead Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Aberbeeg in Abertillery as a Lead Administrator and be valued and supported. The aim of this role is to direct and control the operational service of the administration function, to ensure that it provides a cost-effective Reception, Secretarial, Medical Records and all other appropriate administration service to the units. You will support and supervise the service's administration needs, including supervising the reception service, providing a secretarial service to designated managers and departments, supervising the Mental Health Act department and coordinating the functioning and staffing of all administration areas including secretarial, MHA, CPA, Resourcing, Human Resources, Finance, Ward Administration, Complaints and Visitor Liaison. Working alongside senior staff members, you will manage staff absences and leave requests, maintain personnel files, and produce audits. At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like. As a Lead Administrator you will be: Supervising the reception service, ensuring the provision of a high quality customer focussed Service to patients and their relatives, staff and external organisations.Ensuring Doors, Traka, Blicks, Key and CCTV Systems are working throughout the unit and comply at all times with Elysium Healthcare Policies. Supervising the secretarial service, ensuring the provision of a confidential, high quality Support service to both the clinical and support service departments. Monitoring and reviewing the quality of service delivery, taking corrective action where necessary. Controlling the department’s expenditure to ensure that it does not exceed annual budgetary provisions. Managing internal and external postal systems To be successful in this role, you will have: Secretarial and/or HR Administration experience NVQ III Business Administration Verbal and written communication skills Word Processing skills (50 wpm) preferably Microsoft Word Experience of Powerpoint and Excel packages Supervisory skills Knowledge of a range of office equipment, including fax, photocopier and telephone systems Where you will be working: Location:Aberbeeg Hospital, Aberbeeg, Abertillery, NP13 2DA You will be working as part of a multidisciplinary team at Aberbeeg Hospital, a 12 bedded low secure service for men with a brand new modern medium secure ward for men opening in 2021. Aberbeeg Hospital focuses on empowering recovery and independence through the least restrictive practices and vocational activities, including working with the in-house Aberbeeg radio station and our residential animals. Aberbeeg is located within the boundaries of the county borough of Caerphilly, set in 11.5 acres of land with beautiful views of the Welsh countryside. What You’ll Get At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future: Annual base salary of £xxxx The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window. Career development and training to help you achieve your professional goals Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub! Wellbeing support and activities to help you maintain a healthy work-life balance Access to Blue Light Card, which provides a range of exclusive offers and discounts Life Assurance, for added peace of mind Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support. 24/7 GP service and second medical opinion, to ensure you are the best you can be Enhanced Maternity Package, so you can truly enjoy this special time Pension contribution, to help secure your future Free meals and onsite free parking About your next employer: Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Person Specification

Qualifications

Essential

• Secretarial and/or HR Administration experience, NVQ III Business Administration, Verbal and written communication skills, Word Processing skills (50 wpm) preferably Microsoft Word, Experience of Powerpoint and Excel packages, Supervisory skills, Knowledge of office equipment, including fax, photocopier, and telephone systems.

Person Specification Qualifications Essential Secretarial and/or HR Administration experience, NVQ III Business Administration, Verbal and written communication skills, Word Processing skills (50 wpm) preferably Microsoft Word, Experience of Powerpoint and Excel packages, Supervisory skills, Knowledge of office equipment, including fax, photocopier, and telephone systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Elysium Healthcare

Address

Elysium Healthcare

Abertillery

NP13 2DA

United Kingdom

Employer's website

https://www.elysiumhealthcare.co.uk/ (Opens in a new tab)

Employer details

Employer name

Elysium Healthcare

Address

Elysium Healthcare

Abertillery

NP13 2DA

United Kingdom

Employer's website

https://www.elysiumhealthcare.co.uk/ (Opens in a new tab)