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Medical Recruitment Assistant
Guy's and St Thomas' NHS Foundation Trust View all jobs
Posted 7 day(s) ago
Reference: 2415814
Job summary
An exciting, fixed term opportunity has arisen, to commence as soon as possible until 31st March 2027, for a highly driven and motivated individual to become part of the Medical Workforce department at one of the largest and most prestigious NHS organisations.
Main duties of the job
The post holder will advise on Medical Recruitment issues for the Trust in accordance with the Service Level Agreements. The post holder will act as first point of contact for recruitment enquiries for managers, staff and applicants giving initial advice and support on recruitment processes, and specific information regarding campaigns within the team remit.
The post holder will work closely with the Medical Recruitment Co-ordinators and Medical Workforce Team Leader where necessary, by advising candidates of the outcome of shortlisting, interviews, and have responsibility for completing the pre-employment checks on the Trac recruitment system, triaging the Medical Recruitment inbox, ESR inputting and issuing contracts of employment within agreed timescales. Previous experience in Medical Workforce would be an advantage.
About us
Guy's and St Thomas' NHS Foundation Trust comprises two of London's best known teaching hospitals with a long history of high-quality care, clinical excellence and innovation, the Evelina London Children's Hospital and community services in Lambeth and Southwark.
We are among the UK's busiest, most successful foundation trusts. We provide a full range of local hospital and community services for people in Lambeth and Southwark, as well as specialist care for patients from further afield, including cancer, renal and cardiothoracic services.
We strive to recruit and retain the best staff as the dedication and skill of our employees ensure that our services are high quality, safe and patient focused.
Details
Date posted
09 October 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£31,554 to £33,270 a year Per annum including HCAS
Contract
Fixed term
Duration
5 months
Working pattern
Full-time
Reference number
196-A&C1428
Job locations
Great dover street
Guys and St Thomas NHS foundation Trust
London
SE1 9RT
United Kingdom
Job description
Job responsibilities
For further details please refer to the job description and person specification attached to this advert.
Previous applicants need not apply
Job description
Job responsibilities
For further details please refer to the job description and person specification attached to this advert.
Previous applicants need not apply
Person Specification
Qualifications/ Education
Essential
- Educated to GCSE or equivalent including English and Mathematics
- NVQ level 3 or equivalent experience in customer service or administration
Professional/ Statutory Registration
Desirable
- Certificate in Personnel Practice level or an equivalent HR qualification
- Studying towards a Certificate in Personnel Practice level or an equivalent HR qualification
Previous experience
Essential
- Experience working within customer service or office environment within HR or resourcing
- Experience of producing contracts of employment accurately within set KPI standard times
- Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
Desirable
- Experience working with the NHS
- Medical Staffing/recruitment experience
Skills/Knowledge/ Ability
Essential
- Operational knowledge of standard Resourcing policies and procedures
- Ability to collate, input and analyse data systematically and accurately.
- Close attention to detail
- Proficient in computerised candidate management systems and HR database systems.
- Computer literate - keyboard skills, word, excel, outlook & power point.
- Able to prioritise and plan activities and meet tight deadlines in accordance with Service Level Agreements
- Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion
- Knows when and how to escalate problems/difficulties
- Able to understand and work within the Trust's policies relating to data protection, equal opportunities and Health and Safety
- Has a working understanding of relevant recruitment and employment legislation.
Desirable
- Awareness of NHS issues
- Working knowledge of Medical and Dentists Terms and conditions
- Working knowledge of employment law relating to recruitment
- Knowledge of ESR and Trac
Person Specification
Qualifications/ Education
Essential
- Educated to GCSE or equivalent including English and Mathematics
- NVQ level 3 or equivalent experience in customer service or administration
Professional/ Statutory Registration
Desirable
- Certificate in Personnel Practice level or an equivalent HR qualification
- Studying towards a Certificate in Personnel Practice level or an equivalent HR qualification
Previous experience
Essential
- Experience working within customer service or office environment within HR or resourcing
- Experience of producing contracts of employment accurately within set KPI standard times
- Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
Desirable
- Experience working with the NHS
- Medical Staffing/recruitment experience
Skills/Knowledge/ Ability
Essential
- Operational knowledge of standard Resourcing policies and procedures
- Ability to collate, input and analyse data systematically and accurately.
- Close attention to detail
- Proficient in computerised candidate management systems and HR database systems.
- Computer literate - keyboard skills, word, excel, outlook & power point.
- Able to prioritise and plan activities and meet tight deadlines in accordance with Service Level Agreements
- Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion
- Knows when and how to escalate problems/difficulties
- Able to understand and work within the Trust's policies relating to data protection, equal opportunities and Health and Safety
- Has a working understanding of relevant recruitment and employment legislation.
Desirable
- Awareness of NHS issues
- Working knowledge of Medical and Dentists Terms and conditions
- Working knowledge of employment law relating to recruitment
- Knowledge of ESR and Trac
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Guy's and St Thomas' NHS Foundation Trust
Address
Great dover street
Guys and St Thomas NHS foundation Trust
London
SE1 9RT
United Kingdom
Employer's website
https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)
Employer details
Employer name
Guy's and St Thomas' NHS Foundation Trust
Address
Great dover street
Guys and St Thomas NHS foundation Trust
London
SE1 9RT
United Kingdom
Employer's website
https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)