Job summary

We are seeking an organised and proactive Patient Safety Team Administrator to provide comprehensive administrative support to the Trust's Patient Safety Team.

The post holder will play a key role in ensuring the efficient coordination of patient safety activities, supporting incident management processes, maintaining accurate records, arranging meetings, tracking actions, and assisting with the production of reports and documentation.

This is an important role within a busy team committed to improving patient safety and the quality of care across the organisation.

Main duties of the job

Key Result Areas & Performance:

The post holder will work as part of the Patient Safety Team, reporting to the Head of Patient Safety, Systems and Learning and will perform the following functions:

Meetings

• To work with the Patient Safety Team to arrange meetings.
• Helping with admin tasks around agenda setting for key meetings
• Organisation of papers to be sent / received.
• Sending calendar or electronic invites.
• Calendar management.
• Distribution list management.
• Organisation of venues (if appropriate).
• Liaise with the attendees as needed.
• Minute / note taking and writing up of these.
• To carry out other administrative duties needed

Ulysses Incident System:

• To assist the Patient Safety Team with incident management using the Ulysses Incident Module by following training and SOP guidance of process.
• To identify and report any issues with the Ulysses System to the Patient Safety Lead and or the Ulysses Systems Team.

Alignment to work streams:

• To be aligned to specific working groups / projects within the Patient Safety Team to provide administrative support.

About us

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

1. Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
2. Widening access (anchor institution) and employability
3. Improving the experience of staff with disability
4. Improving the EDI literacy and confidence of trust staff through training and development
5. Making equalities mainstream