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Posted 15 day(s) ago
Reference: 2432339
Job summary
Permanent post.
We are looking to appoint an individual to work in the Urology team. The role will be to provide administrative support to the medical secretarial team and to also support with audiotyping when needed.Candidates must be highly motivated and able to multi-task in a busy administration office. Excellent communication skills are essential as you will be expected to work with a diverse range of people. Good IT skills and attention to detail are also a must; we aim to deliver a high standard of service to our patients and medical team. The department oversees a high volume workload, so you must be able to demonstrate experience of meeting deadlines. The ability to work effectively as part of a team is essential.
Please note: This role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK at the time of application, as we are unable to support visa applications for this position.
Main duties of the job
- Duties will include storage, retrieval and archiving of case notes to support outpatient episodes, customer service, patient registration and data input.
- Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
- If casenotes are not in main storage areas use tracking system to locate and request where necessary.
- Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
- Filing confidential information away into the casenotes.
- Retrieving casenotes for consultants, secretaries or nurses.
- Clinical transcription/audiotyping
About us
The aims of this Trust are to improve the health of our people and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve. Staff are valued and we can offer excellent opportunities for further training and development.
Details
Date posted
16 October 2026
Pay scheme
Agenda for change
Band
Band 2
Salary
£25,272 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
241-661-S-26
Job locations
Royal Bolton Hospital
Minerva Road
Bolton
BL4 0JR
United Kingdom
Job description
Job responsibilities
- Duties will include storage, retrieval and archiving of case notes to support outpatient episodes, customer service, patient registration and data input.
- Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
- If casenotes are not in main storage areas use tracking system to locate and request where necessary.
- Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
- Filing confidential information away into the casenotes.
- Retrieving casenotes for consultants, secretaries or nurses.
- Transcription of clinical letters.
Job description
Job responsibilities
- Duties will include storage, retrieval and archiving of case notes to support outpatient episodes, customer service, patient registration and data input.
- Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
- If casenotes are not in main storage areas use tracking system to locate and request where necessary.
- Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
- Filing confidential information away into the casenotes.
- Retrieving casenotes for consultants, secretaries or nurses.
- Transcription of clinical letters.
Person Specification
Education/Qualifications
Essential
- English and Maths Grades C/4 and above
Desirable
- Administration/Customer Service Qualification
Experience & Knowledge
Essential
- Experience in an administration environment
- Customer Service Skills
- Knowledge of Data Protection guidelines
Desirable
- Medical records experience
- Previous experience in a hospital/NHS environment
Skills
Essential
- Ability to work under pressure to meet deadlines and targets
- Accurate filing skills
- Willing to be flexible around tasks and working hours
- Ability to prioritise workload
- Ability to work to standards and with a good level of attention to detail
Desirable
- Demonstrate willingness to adapt to change
Person Specification
Education/Qualifications
Essential
- English and Maths Grades C/4 and above
Desirable
- Administration/Customer Service Qualification
Experience & Knowledge
Essential
- Experience in an administration environment
- Customer Service Skills
- Knowledge of Data Protection guidelines
Desirable
- Medical records experience
- Previous experience in a hospital/NHS environment
Skills
Essential
- Ability to work under pressure to meet deadlines and targets
- Accurate filing skills
- Willing to be flexible around tasks and working hours
- Ability to prioritise workload
- Ability to work to standards and with a good level of attention to detail
Desirable
- Demonstrate willingness to adapt to change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Bolton NHS Foundation Trust
Address
Royal Bolton Hospital
Minerva Road
Bolton
BL4 0JR
United Kingdom
Employer's website
http://www.boltonft.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Bolton NHS Foundation Trust
Address
Royal Bolton Hospital
Minerva Road
Bolton
BL4 0JR
United Kingdom
Employer's website
http://www.boltonft.nhs.uk/ (Opens in a new tab)