Job description

Job responsibilities

You will:

• co-ordinate the maintenance of accurate, up-to-date safeguarding registers for children and adults across the designated Symphony South sites.
• You will undertake regular EMIS safeguarding searches using approved search protocols.
• You will also support the safe transfer and continuity of safeguarding information when patients register, leave or move between practices.
• Coordinate the administration of incoming safeguarding correspondence from external agencies, including social services, health visitors, schools and other healthcare professionals.
• Ensure administrative actions are recorded appropriately and outstanding items are escalated when necessary.
• Coordinate regular adult and child safeguarding meetings with the designated Clinical Safeguarding Leads.
• Maintain accurate, confidential meetings records and action logs.
• Ensure governance evidence, such as meeting dates and completion records, is appropriately maintained on approved systems, including Clarity where required.
• Support the implementation of safeguarding Standard Operating Procedures (SOPs) across Symphony South Healthcare.
• Help establish consistent safeguarding administrative arrangements across the Symphony South sites.
• Support the monitoring of safeguarding training compliance across the practice.
• Request and record safeguarding continuing professional development (CPD) evidence when required.
• Undertake regular administrative quality checks of safeguarding registers, searches, coding and record keeping.
• Produce regular safeguarding administrative updates for the Management Team and Clinical Safeguarding Leads.

To read more about this job role, please read the Job Description.

Person Specification

Knowledge and Skills

Essential

• Computer literate and good keyboard skills
• Ability to listen carefully and communicate effectively and sensitively (verbal and written) to patients and staff at a range of levels
• Excellent organisational skills
• Strong attention to detail and the ability to transfer accurate information
• Work well under pressure
• Use own initiative within clear boundaries, seeking advice when necessary
• Demonstrate enthusiasm and a strong sense of teamwork
• Ability to complete tasks to a high standard with frequent interruptions

Desirable

• Knowledge of the NHS/General Practice

Experience

Essential

• Experience in Safeguarding, both children and adults
• Experience of working within an administrative team
• Recognise the significance of different situations (including emergencies) and take appropriate action, following standard policies and procedures.

Desirable

• Experience of working in a customer faced environment
• Experience of working in the NHS or similar health care setting

Qualifications

Essential

• English & Maths GCSE or equivalent (grade A*-D/grade 9 to 3)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Symphony Healthcare Services Limited

Address

Crewkerne Health Centre

Middle Path

CREWKERNE

Somerset

TA18 8BX

United Kingdom

Employer's website

https://www.symphonyhealthcareservices.com/ (Opens in a new tab)