Job summary

The successful candidates will join the Business HR Team, providing administrative and coordination support across a range of employee relations and workforce activities.

There are two vacancies available:

o 1 x Full Time HR Coordinator (37.5 hours per week) based at Aintree University Hospitalo 1 x Part Time HR Coordinator (22.5 hours per week) based at the Royal Liverpool University Hospital

Applicants must clearly state within their supporting information which vacancy they wish to be considered for. Due to the differing hours and base locations, candidates will only be considered for the post they express an interest in within their application.

The HR Coordinator plays a key role in supporting the delivery of a high-quality and responsive HR service across the Trust. Working as part of the Business HR Team, the post holder will provide comprehensive administrative and coordination support across a range of employee relations and workforce activities, ensuring documentation, records and processes are managed accurately and efficiently. The role supports managers and HR colleagues by coordinating employee relations processes, maintaining case management systems, producing workforce information and helping ensure compliance with organisational policies, procedures and timescales.

Main duties of the job

The post holder will coordinate and administer a wide range of activities on behalf of the Business HR Team, including employee relations cases, attendance management processes, hearings, appeals and workforce compliance activities. Responsibilities include organising meetings and hearings, preparing and distributing documentation, maintaining accurate electronic records and tracking actions to completion. The role also involves producing routine HR reports, drafting correspondence, monitoring key deadlines, supporting audits and ensuring information is handled confidentially and in accordance with information governance requirements.

About us

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites:Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility.Broadgreen Hospitalis home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.Liverpool Heart and Chest Hospitalprovide specialist services incardiothoracic surgery,cardiology and respiratory medicine, both in the hospital and out in the community.Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

Details

Date posted

27 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

287-CEF-422-26

Job locations

Aintree & Royal Hospitals

Liverpool

L9 7AL

United Kingdom

Job description

Job responsibilities

Manage and maintain HR document control processes, ensuring accurate records, version control and audit trails are maintained.

Provide comprehensive administrative support across a range of HR processes, ensuring work is progressed efficiently and within agreed timescales.

Co-ordinate employee relations, attendance management, capability, grievance, disciplinary and appeal meetings, including diary management, issuing invitations arranging venues and preparing documentation.

Proactively schedule review meetings, hearings and panels, managing availability and ensuring compliance with policy timelines.

Undertake administrative quality checks of case management documentation, including sickness absence and hearing packs, ensuring information is complete, accurate and ready for review.

Draft routine HR correspondence including meeting invitations, outcome letters, and related documentation, using approved templates.

Attend meetings as required, producing accurate minutes, action logs and records from notes, recordings and approved transcriptions.

Maintain case management systems, action trackers and electronic records, monitoring deadlines and following up outstanding actions.

Review and distribute routine HR reports, including sickness absence, flexible working, visas, PINS, and other workforce information, escalating concerns and obtaining updates from managers where required.

For full details, please refer to the attached job description

Job description Job responsibilities Manage and maintain HR document control processes, ensuring accurate records, version control and audit trails are maintained. Provide comprehensive administrative support across a range of HR processes, ensuring work is progressed efficiently and within agreed timescales. Co-ordinate employee relations, attendance management, capability, grievance, disciplinary and appeal meetings, including diary management, issuing invitations arranging venues and preparing documentation. Proactively schedule review meetings, hearings and panels, managing availability and ensuring compliance with policy timelines. Undertake administrative quality checks of case management documentation, including sickness absence and hearing packs, ensuring information is complete, accurate and ready for review. Draft routine HR correspondence including meeting invitations, outcome letters, and related documentation, using approved templates. Attend meetings as required, producing accurate minutes, action logs and records from notes, recordings and approved transcriptions. Maintain case management systems, action trackers and electronic records, monitoring deadlines and following up outstanding actions. Review and distribute routine HR reports, including sickness absence, flexible working, visas, PINS, and other workforce information, escalating concerns and obtaining updates from managers where required. For full details, please refer to the attached job description

Person Specification

Qualifications

Essential

• GCSE English Language & Maths or equivalent

Experience

Essential

• Demonstrable previous document/system control experience

Desirable

• Knowledge of NHS and/or Project Management environment advantageous
• Experience of using computer programmes such as PageTiger, Veyond and Menti

Knowledge

Essential

• Thorough knowledge of MS Office software packages including Outlook
• Excellent knowledge and understanding of MS Word and associated packages. Must possess fast, accurate typing skills

Desirable

• Advanced Word, Excel, PowerPoint, Database Management, Project Office software e.g. MS Project Standard

Skills

Essential

• Able to prioritise workload and have the ability to multitask
• Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and Trust, and externally with project advisors
• Must be a self starter who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and are on target, with minimal supervison
• Excellent telephone manner, a confident nature and remain calm in a crisis

Desirable

• Ability to produce documents to a high standard

Person Specification Qualifications Essential GCSE English Language & Maths or equivalent Experience Essential Demonstrable previous document/system control experience Desirable Knowledge of NHS and/or Project Management environment advantageous Experience of using computer programmes such as PageTiger, Veyond and Menti Knowledge Essential Thorough knowledge of MS Office software packages including Outlook Excellent knowledge and understanding of MS Word and associated packages. Must possess fast, accurate typing skills Desirable Advanced Word, Excel, PowerPoint, Database Management, Project Office software e.g. MS Project Standard Skills Essential Able to prioritise workload and have the ability to multitask Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and Trust, and externally with project advisors Must be a self starter who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and are on target, with minimal supervison Excellent telephone manner, a confident nature and remain calm in a crisis Desirable Ability to produce documents to a high standard

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree & Royal Hospitals

Liverpool

L9 7AL

United Kingdom

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree & Royal Hospitals

Liverpool

L9 7AL

United Kingdom

Employer's website

https://www.liverpoolft.nhs.uk/ (Opens in a new tab)