The post holder will be expected to assist in the smooth running
of the clinical services, whilst working closely with the service clinicians
and other administrative team members.
WF GP FedNet is a not-for-profit Federation of the 36 GP Practices in Waltham Forest. We are a private limited company who provides NHS Services based in Primary Care, pooling the skills and resources of local GPs to provide large scale services as part of the local NHS Strategy to bring more services into the Community to help people stay well and at home.
Job description
Job responsibilities
1.
To provide administrative support to the Clinical and Operational
Management Teams.
2.
Inputting data onto the
computer systems.
3.
To communicate and liaise with medical, nursing and non-clinical staff
as necessary in the administration of rotas, making adjustments as needed
depending on required staffing levels.
4.
Identifying, arranging and managing locum cover to cover shift
short-falls and seeking approval from Management where necessary.
5.
Record all bookings and details of locum/agency bookings for the
services on in-house systems/Rotamaster and internal spreadsheets.
6.
Make necessary adjustments to working rotas to try and ensure
maximum cover from internal resource pool where possible and reducing
agency/locum spend.
7.
Ensure compliance with local policies and maintain accurate
records.
8.
Validating all agency invoices to ensure that there are no
discrepancies.
9.
To ensure the working rotas are kept up to date at all times,
ensuring all key staff and external stakeholders are kept informed of any
changes.
10. To provide data
and necessary reports when required in relation to staffing resource and
expenditure within the service.
11. Deal with weekly
Rota correspondences to all operating hubs + UCCS updating with all changes
12. To have a working
knowledge of the Data Protection Act and its requirements, in respect to
confidentiality for both patients and staff and ensuring any computerised
information system is maintained as requested.
13. Deal with issues
that arise appropriately, including enquiries or complaints, ensuring that no
issue is inappropriately delayed in being actioned.
14. Ensure good
working relationships with all staff within the services, the organisation and all
outside agencies.
15. Work closely and
support supervisors and create additional rotas when needed
16. Plan and run GP
recruitment events
17. Undertake
additional duties where appropriate as requested by the Service Manager.
18. To plan and
coordinate your workload to ensure all deadlines are met and objectives
achieved
19. To maintain good
standards of professionalism.
20. To undertake
on-going personal development through participation in appraisal and
supervision.
21. To attend and
participate in relevant training identified through supervision and appraisal.
22. This
job description will be reviewed with the Service Manager and Head of
Operations as and when necessary, in conjunction with the post holder.
As an employee of the organisation you may be asked to move within
other services in response to service needs.
This job description gives a general outline of the
post and it is not intended to be inflexible or a final list of duties. It may
therefore be amended from time to time in consultation with the post holder.