Job description

Job responsibilities

1. Communication and Relationships Communication of complex financial information to a range of financial and non-financial stakeholders. Build and maintain strong working relationships with key stakeholders at all levels across the business. Analytical Data and Information Ensure all financial information is processed in accordance with Spectrums policies and procedures. Ensuring that budget reconciliations are accurately undertaken each month and fully documented to reflect current and forecast financial position across the range of expenditure within scope. Responsible for resolution of complex invoice queries, in particular VAT issues, through liaising with budget holders/suppliers on own initiative within the parameters of financial procedures Deal with daily routine and complex financial queries from staff, budget holders and suppliers and ensure appropriate solutions are found. Communicate statutory financial regulations to both financial and non-financial colleagues. Evaluate, analyse and interpret complex information prepared by providers, the team and budget holders for incorporation into financial performance reports.2. Planning and Organisational Work Ensure the provision of timely financial information and reports to senior management and budget holders. Assists the Director of Finance and Head of Finance to agree budgets and savings plans with budget holders before the start of the financial year. Contribute to the formation of Spectrums annual budget setting process, ensuring accuracy in terms of financial cost and coding structures within the financial ledger. Meet with budget holders on a monthly basis to review budgetary performance and identify variances. Provide budget holders with timely, accurate and user-friendly monthly budget re-ports, including interpretation and advice. Establish regular budget holder meetings for the year and ensure that actions are captured accurately and followed up appropriately.3. Patient/Client Care Incidental contact with patients Contribute as an effective team member within the finance function to facilitate the achievement of all finance objectives including evaluation of processes. Contribute as an effective member of a multi-disciplinary team, including participation in the evaluation and development of joint processes and systems to meet performance targets for financial services. Provide financial advice and training to all budget holders and undertake analysis and monitoring of budgets. To provide information as requested to the external auditors of Spectrum.4. Policy and Service Development. Maintain Spectrums financial management policies and procedures in line with changes to the business. Contribute to the development of policies and procedures within the department, by suggesting and implementing changes which may have a wider impact across Spectrum5. Financial Resources Contribute to cost efficiencies within the service.6. People Management and Development Delegate to the Assistant Management Accountants as necessary. Provide training to the Assistant Management Accountants on subject matters.7. Continuous Professional Development Take responsibility for maintaining up-to-date knowledge and skills relevant to the role. Engage in annual appraisal and personal development planning, identifying training needs aligned with service priorities and professional goals. Support and encourage the professional development of colleagues by facilitating access to learning opportunities, training sessions, and relevant study days. Maintain and demonstrate professional registration requirements and evidence of continued competence. Participate in organisational training programmes and mandatory updates, including safeguarding, equality and diversity, information governance, and health and safety.8. Information Resources Appropriately maintain information records in accordance with GDPR9. Research and Development To contribute to the development of policies and procedures within the department. To keep updated with current, new and emerging trends relevant to effective development of Finance. To collect and produce data for audit purposes. To be proactive in quality assurance initiatives.10. Freedom to Act and Autonomy The post holder will be expected to make and act on own decision making.

Person Specification

Education and Training

Essential

• Degree or equivalent in relevant subject or equivalent level of experience in finance.
• Part qualified accountancy qualification via CIMA / ACCA member.
• Evidence of continued professional development.

Desirable

• Qualified Accountancy certificate.

Knowledge and Experience

Essential

• Developed specialist knowledge of financial and accounting procedures e.g. UK. GAAP
• Experience, knowledge and expertise of financial management.
• Knowledge of financial ledgers and reporting systems.
• Proven experience in operating financial ledgers.
• Experience in producing reports for senior management. Management accounting experience. Budget setting, financial planning and management reporting Relevant experience in a finance team.
• Development and implementation of financial policies and procedures.
• Managing several responsibilities and tasks simultaneously.
• Personal development, mentoring and supervision.

Skills and Abilities

Essential

• Effective training skills.
• Effective communication skills.
• Problem solving and prioritisation skills.
• Proficient excel skills and the ability to create databases.
• Report writing.
• Communicate business information effectively to a wide range of internal and external stakeholders.

Personal Qualities

Essential

• Non-judgmental attitude treating others with courtesy and respect at all times. Able to demonstrate Spectrum's values and behaviours.

Other Requirements

Essential

• Flexible approach to tasks undertaken displaying resilience to sometimes challenging situations.
• Enthusiastic and self-motivated.
• Flexibility with regard to patterns and places of work.
• Good team player.
• Excellent interpersonal and effective communication skills - written, verbal and presentation.
• A disciplined approach to tasks.
• Work on own initiative and facilitate the work of others.
• Excellent organisation skills with ability to prioritise own work, and work of others, to meet deadlines.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spectrum Community Health CIC

Address

Navigation Walk

Navigation Walk

Wakefield

WF1 5RH

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

Please see the job description for further details on the role and the person specification. Or contact Dr Arasu Kuppuswamy for further details.

Person Specification

Education

Essential

• Relevant degree, professional qualification or equivalent experience in social prescribing, health and wellbeing, community development, public health, health or social care.
• Evidence of continuing professional development relevant to personalised care and social prescribing.

Desirable

• Training in health coaching, motivational interviewing, behaviour change or care navigation
• Membership of a relevant professional network or register, where applicable.

Knowledge

Essential

• Experience of working in or alongside health, care, VCSE, community or inclusion health services.
• Practical understanding of social prescribing, personalised care and strengths-based approaches
• Experience of supporting people with complex needs, disadvantage or barriers to access.
• Experience of partnership working and developing referral pathways across organisational boundaries
• Experience of collecting activity and outcome information and producing clear reports.
• Understanding of safeguarding, confidentiality, professional boundaries, risk management and escalation.
• Experience of managing a caseload and providing personalised support over multiple contacts.
• Experience of referral triage, holistic assessment, personalised support planning, review and safe discharge.
• Understanding of the distinction between active signposting, social prescribing, health and wellbeing coaching and care coordination.
• Experience of using coaching or motivational interviewing techniques.
• o Experience of working with VCSE organisations, peer support or community assets.

Desirable

• Experience in prison healthcare, criminal justice or another secure environment.
• Experience of through-the-gate or resettlement pathways.
• Experience of co-production, peer support or lived-experience programmes.
• Experience of using SystmOne or a comparable clinical information system.
• Knowledge of health inequalities, Core20PLUS5 and health and justice priorities.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP LOW NEWTON

Wakefield

WF1 5RH

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

Please see attached Job Description and Person Specification for further information on the advertised role.

Person Specification

Qualifications

Essential

• Genuine interest and desire to work in GUM/Contraception Specialism - this should be displayed in both application and interview.
• Vocational qualification at level 2 or equivalent relevant experience (e.g.GCSE grade 9-4)
• Prepared to study and complete Level 3 qualification (equivalent to A Level/BTEC National level)

Desirable

• CDL/Elite
• Typing RSA 1
• Qualification in Mathematics & English language (or be prepared to obtain through apprenticeship)

Knowledge

Essential

• Understanding confidentiality
• Understanding of basic Sexual health issues.

Desirable

• In depth knowledge of the range of contraception and sexually transmitted infections

Experience

Essential

• Previous experience of working in a health care setting dealing with confidential and sensitive matters
• Confident and able to communicate with a range of people
• Can demonstrate they are able to work in an organised and methodical way, multitasking as necessary
• Computer literate, and confident in using a range of Microsoft Office programmes and electronic patient records/effective typist.
• Previous experience communicating with the general public face to face or via telephone

Desirable

• Phlebotomy
• Stock control and ordering of supplies.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spectrum Community Health CIC

Address

Wakefield Integrated Sexual Health

Trinity Walk Clinic

Wakefield

WF1 1QS

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

For further information regarding the advertised role, please refer to the attached job description and person specification.

Person Specification

Qualifications

Essential

• BTEC/NVQ level 3 or equivalent in pharmaceutical sciences
• Appropriate accredited technician checking qualification

Knowledge

Essential

• Knowledge of medicines optimisation issues
• Pharmacy legal requirements and controlled drug legislation

Desirable

• Knowledge of pharmacy computer systems
• Has a good understanding of security issues in relation to the prison environment
• Substance misuse knowledge

Skills

Essential

• Good clinical pharmacy knowledge including terminology
• Computer literate- able to use Word and Excel
• Excellent verbal and written communication skills
• Able to prepare reports and bulletins
• Influencing skills
• Able to use Microsoft PowerPoint and Outlook (or competent to complete) Patient counselling skills
• Has a good understanding of data protection and confidentiality issues
• Ability to work in a complex and challenging environment
• Able to demonstrate a good standard of literacy and numeracy

Desirable

• Able to interpret and understand prescribing information
• Medicines supply / administration direct to the patient
• Smoking cessation advisor
• Experience of Immunisation and vaccinations
• Experience of capillary blood testing procedures

Experience

Essential

• At least 3 years post-qualification experience of working in community/hospital pharmacy
• Experience of working with potentially aggressive people
• Experience of working within challenging and complex situations
• Able to provide examples of diversity in practice

Desirable

• Experience of working with substance misusers/services
• Experience of working in a prison environment or similar setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Holme House

Holme House Road

Stockton on Tees

TS18 2QU

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

See above description and any questions please feel free to contact :

Susan Mason on [email protected]

OR

Kelly Byers on [email protected]

Person Specification

Education

Essential

• NVQ level 3 in Health and Social care or equivalent clinical experience
• OR NHS Care Certificate or relevant clinical experience.
• OR Student studying final year of the Registered Nursing Degree.

Knowledge

Essential

• Demonstration of experience of working with people with complex health needs, in a health or social care setting.
• Knowledge of nursing standards gained through qualification or equivalent experience.
• Experience of nursing practice and clinical procedures.
• Understanding and application of confidentiality

Desirable

• Knowledge or experience of working within a prison or secured environment setting
• Experience of work in a multidisciplinary team setting
• Experience in responding to emergency situations
• Experience in using SystmOne

Skills

Essential

• Well-developed verbal and written communication skills
• The ability to work effectively as part of a team, maintaining effective working relationships and mitigating conflict.
• The ability to complete tasks under delegated responsibility and ability to escalate concerns to senior clinical staff as appropriate
• Promote and support patients to manage own mental and physical needs
• Able to maintain contemporaneous clinical records following clinical activities.
• Keyboard skills - computer literate with a working knowledge of Microsoft Office

Desirable

• Good patient assessment skills - knowledge of signs and symptoms of a range of effects on individualsmental and physical disorders and its
• Extended scope of practice e.g., Phlebotomy, ECG etc
• Experience in simple wound care management
• Experience in monitoring and support with the management of long-term conditions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP/YOI Deerbolt

Bowes Road Barnard Castle County Durham DL12 9BG

Barnard Castle

DL12 9BG

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

For further information regarding the advertised role, please refer to the attached job description and person specification.

Person Specification

Qualifications

Essential

• BTEC/NVQ level 3 or equivalent in pharmaceutical sciences
• Appropriate accredited technician checking qualification

Knowledge

Essential

• Knowledge of medicines optimisation issues
• Pharmacy legal requirements and controlled drug legislation

Desirable

• Knowledge of pharmacy computer systems.
• Has a good understanding of security issues in relation to the prison environment
• Substance misuse knowledge

Skills

Essential

• Good clinical pharmacy knowledge including terminology
• Computer literate- able to use Word and Excel.
• Excellent verbal and written communication skills
• Able to prepare reports and bulletins
• Influencing skills
• Able to use Microsoft PowerPoint and Outlook (or competent to complete) Patient counselling skills
• Has a good understanding of data protection and confidentiality issues
• Ability to work in a complex and challenging environment
• Able to demonstrate a good standard of literacy and numeracy

Desirable

• Able to interpret and understand prescribing information
• Medicines supply / administration direct to the patient
• Smoking cessation advisor
• Experience of Immunisation and vaccinations
• Experience of capillary blood testing procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Holme House

Holme House Rd

Stockton-on-Tees

TS18 2QU

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

All GPs including the Lead GP are expected to support the general healthcare needs and basic clinical monitoring when the prisoners psychiatric condition is stable.

Person Specification

Qualifications

Essential

• UK recognised medical qualification
• Recognised Certificate of Vocational Training
• Education of ongoing professional development in the relevant clinical and service improvement areas

Desirable

• Higher specialist qualifications or extensive relevant experience
• Current accreditation at GPwSI level in specialist area
• RCGP Certificate Part 1 Substance Misuse
• Harm minimisation and management of bloodborne viruses
• Sexual health
• Specialist Substance Misuse

Knowledge

Essential

• Primary care mental health
• Basic drug and alcohol awareness
• Chronic disease management
• Understanding of current health and social policy particularly offender health
• Understanding of clinical risk management and governance
• Principles of substance misuse treatment and pharmacotherapy

Desirable

• Understanding of principles & research
• Demonstrated breadth of knowledge in and outside this specialist area
• Understanding of NHS clinical governance/GP contracts/medicines management and resource constraints/financial management
• Up-to-date on new GP and pharmacy contracts

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Hindley

Barracks Road, Bickershaw

Wigan

WN2 5TH

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

Other areas of work will involve delivering targeted group work and one-to-one interventions and support with lesson resource preparation. The post holder may collate and input the base line data collected from RSE lessons to ensure progress and learning. Successful candidates will have a drive to improve health equality for young people and understand ways of delivering resilience promoting messages.

Person Specification

Essential

Essential

• Good standard of education to GCSE (or equivalent) including English and Maths C or above. Relevant Level 3 Qualifications for example, A levels, level 3 NVQ, advanced apprenticeship or substantial relevant experience in youth work/healthcare. Plus, experience in sexual health and the intellectual ability to undertake the role. Achieved Level 2 child protection
• How to Identify and recognise risk indicators that could lead to sexual ill health and poor health outcomes. Relationships and Sexual health Education in schools and the wider community
• Experience of working with groups of young people in diverse settings including the hard to reach and those with specific learning needs.
• Post qualification experience in a for-mal or an informal education setting (school/college/youth work) Experience of working with a variety of professionals providing support and education.

Desirable

• NVQ level 3 in Health or equivalent qualification in healthcare.
• Understands public health and education policy around health inequalities. Has knowledge of social and contextual factors that influence young people's sexual health and well-being. Has knowledge and understanding of the law, good practice and safeguarding issues relating to working with young people in schools and in the community. Understands the principles of equality and diversity and trauma informed practice
• Ability to use ICT including online platforms such as Microsoft 365/Teams and zoom. Email, the Internet, word processing, PowerPoint, spreadsheets, databases, and smart boards
• Diverse youth work: different client groups different settings different styles Working within a PSHE curriculum Previous health promotion experience working with young people.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spectrum Community Health CIC

Address

Navigation Walk

Wakefield

WF1 5RH

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

For further information regarding the advertised role, please refer to the attached job description and person specification.

Person Specification

Qualifications

Essential

• BTEC/NVQ level 3 or equivalent in pharmaceutical sciences
• Appropriate accredited technician checking qualification

Knowledge

Essential

• Knowledge of medicines optimisation issues
• Pharmacy legal requirements and controlled drug legislation

Desirable

• Knowledge of pharmacy computer systems
• Has a good understanding of security issues in relation to the prison environment
• Substance misuse knowledge

Skills

Essential

• Good clinical pharmacy knowledge including terminology
• Computer literate- able to use Word and Excel
• Excellent verbal and written communication skills
• Able to prepare reports and bulletins
• Influencing skills
• Able to use Microsoft PowerPoint and Outlook (or competent to complete) Patient counselling skills
• Has a good understanding of data protection and confidentiality issues
• Ability to work in a complex and challenging environment
• Able to demonstrate a good standard of literacy and numeracy

Desirable

• Able to interpret and understand prescribing information
• Medicines supply / administration direct to the patient
• Smoking cessation advisor
• Experience of Immunisation and vaccinations
• Experience of capillary blood testing procedures

Experience

Essential

• At least 3 years post-qualification experience of working in community/hospital pharmacy
• Experience of working with potentially aggressive people
• Experience of working within challenging and complex situations
• Able to provide examples of diversity in practice

Desirable

• Experience of working with substance misusers/services
• Experience of working in a prison environment or similar setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Holme House

Holme House Road

Stockton on Tees

TS18 2QU

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for further details on the advertised role.

Person Specification

Qualifications

Essential

• 1st level Registered Nurse with current registration with the UK Nursing Midwifery Council (NMC).
• RCGP level 1
• Evidence of Continuous Professional Development (CPD).
• Independent Nurse Prescriber Qualification

Desirable

• RCGP level 2

Knowledge and Experience

Essential

• Experience of working autonomously
• Evidence of supervision of junior staff
• Experience of working within a multi-disciplinary team

Desirable

• Evidence of participation in clinical supervision (either in the supervised or supervisor role)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Liverpool

Hornby Road

Liverpool

L9 3DF

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

Please see attached Job Description and Person Specification for further information on the advertised role.

Person Specification

Education and Training

Essential

• Registered Nurse Level 1 - Adult /General/Mental Health

Desirable

• Mentorship / supervision/teaching / assessing experience/ training

Qualifications

Essential

• Knowledge of current healthcare issues.
• Knowledge of clinical governance audit, risk management and quality agenda
• Working within a multi-disciplinary healthcare team
• Competent in clinical practice e.g., phlebotomy, ECG monitoring
• Worked in a complex environment managing deteriorating patients

Desirable

• Experience of working within a Health & Justice environment.
• Experience of health needs assessment/Triage
• Working to Patient Group Directives
• Experience in working in general practice
• Management / Minor Injuries
• Experience of using SystmOne or willing to undertake training

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Low Newton

Durham

DH1 5YA

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

For more information on the job role please see the job description and person specification attached.

Person Specification

Education

Essential

• NVQ Level 4 in Health and Social Care.
• Registered with the NMC and have the Associate Nurse qualification

Knowledge and Experience

Essential

• Demonstration of experience of working with people with complex health needs, in a health or social care setting.
• In depth knowledge of health of primary care, mental health and addiction support and an ability to work across these areas.
• Experience of work in a multi disciplinary team setting.
• Knowledge of nursing procedures and practices gained through NVQ 4 or equivalent and Associate Nurse qualification.
• Understanding and application of confidentiality.

Desirable

• Previous experience of using or accessing mental health services or caring for someone who has accessed services.
• Knowledge or experience of working within a GP Practice environment
• Previous experience of working with people accessing Substance Misuse services or able to demonstrate an understanding of clinical pathways for substance misuse
• Experience of supervising others.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

Tieve Tara Medical Centre

Tieve Tara Medical Centre, Park Dale

Castleford

WF10 2QP

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

KEY RESPONSIBILITIES: Operational and Performance Management

• To manage and co-ordinate the overall administration process and ensure that a responsive service is available and provided to colleagues and managers. To co-ordinate work within the team and ensure that all systems within the service operate effectively and necessary deadlines are met.
• Provide an advisory resource to managers, advising on the processes, paperwork and timescales associated with the service.
• To provide cover for team members during periods of sickness and annual leave.
• To analyse workloads and produce staff rotas, enabling effective allocation of staff time to specific tasks on a daily basis.
• Have expert knowledge of the tasks associated with the procedures carried out by the team.
• Provide support to colleagues, sharing knowledge and expertise in order to provide a quality and highly efficient administration service.
• Be aware of all relevant Spectrum policies in order that they are implemented and followed within the team.
• Update and inform team of future service developments.
• Maintain a good understanding of available new technologies and techniques relevant to the service.
• Lead administrative and operational team meetings to ensure effective communication.
• Attend a range of internal and external meetings as required.
• Act as a role model by demonstrating excellent communication and listening skills to staff and customers/patients.
• Work within, and promote, Spectrums Values and Behaviours at all time

• Support the implementation of new technologies as they are introduced and encourage innovations and cost saving efficiencies
• Maintain the operational efficiency of the team.
• Ensure an efficient and proactive customer service.
• Responsible for the equitable distribution of work to team members and the re-allocation of this workload in the event of absence.
• Maintain a highly organised office environment to maintain confidentiality and data protection and set office standards for the team.
• Provide day to day leadership of a team of admin staff in the provision of admin services within integrated sexual health services
• Maintain and develop an environment and culture that improves health, safety and security of the work-place, ensuring effective risk management strategies are implemented.
• Identify consistent admin process and delivery plan for

• Be accountable for the management of the administrative team and function within agreed budgets. Taking responsibility for the management of staff, income and expenditure budgets within designated control levels and for the achievement of financial balance at year end. Also ensure that monthly positions are reported and actioned appropriately.
• Identify, co-ordinate and deliver efficiency savings and cost improvement plans for the administrative function.
• Authorise expenditure in accordance with spending limits.
• Promote organisational efficiency, demonstrate cost-effectiveness and embed a culture of value for money across the administrative function

• Responsible for recruitment, staff performance appraisals and the application of the grievance and disciplinary procedures.
• Responsible for the training and development of staff working in the service areas.
• Co-ordinate and report annual leave and communicate sick leave on a monthly basis.
• Co ordinate, book and record attendance of annual statutory training for the team.
• Line-manage direct line reports in accordance with Spectrum policies and procedures ensuring good practice in recruitment and performance management.
• Ensure effective and timely communication of and adherence to organisation policies and procedures to staff through appropriate channels.
• Monitor levels and standards of performance, staff conduct, standards of behaviour and absenteeism ensuring matters are dealt with in accordance to organisational policy, and ensuring reporting requirements are achieved.
• Manage and monitor all aspects of training and development in line with organisational policy, ensuring that administrative staff have an annual appraisal and development plan and attend mandatory training.
• Work closely with staff to ensure that they are working to competencies which are regularly reviewed and updated. Facilitate the development of professional and personal capability to fulfil their roles.
• Support staff to have management supervision to maintain development.
• Ensure training and development needs for staff are identified and training opportunities are shared with staff.
• Utilise workforce efficiently and effectively to ensure the structure and skill mix of services reflect the activity demands. Undertake and implement skill mix reviews to meet the changing demands of the admin function within the allocated budget.
• Promote equal opportunities for staff in accordance with organisational policy.
• To ensure team members attend Spectrum mandatory training, and that accurate records are maintained of all training attended by individual staff members.
• To act as a mentor for new team members, supervising their training and monitoring the induction programme.
• Co-ordinate training workshops for the team, covering new developments within the service.

• To identify areas requiring service improvements and where required.
• Identify areas for improvement in systems, processes and procedures that will improve the service, seeking agreement and taking issues forward with appropriate support. Implement an action plan and ensure that any decisions regarding changed methods are communicated to the team.
• Ensure that confidentiality is maintained at all times and that staff adhere to the Data Protection Act, Freedom of Information Act and the Caldicott Principles.
• To oversee and carry out audit activity, to ensure good practice within the department.
• Undertake and manage project work under own initiative, including analysis and interpretation of data and results and assessment of options.

Service User Involvement

Person Specification

Education and Knowledge

Essential

• GCSE Maths & English or equivalent
• Business Management Qualification (diploma level or equivalent)
• ECDL/ICDL qualification or demonstrable equivalent IT skills
• Experience of busy office environments
• Experience of working within administrative teams
• Supervisory experience
• Experience of filing information and retrieval systems.
• Experience in using Microsoft Office or equivalent
• Excellent communication skills
• Excellent telephone manner
• Excellent organisational skills
• Ability to work under pressure
• Able to carry out the duties of the job. Non-judgemental attitude Compassionate leadership Innovative Creative Flexible Approachable Self-motivated Ability to work using own Initiative Resilience

Desirable

• Customer service qualification (or equivalent) e.g. Level 2/NVQ cert or diploma in customer service
• Business related degree (or equivalent)
• SystmOne training and experience
• Working with the general public.
• Working with confidential/sensitive information.
• Project monitoring - e.g. PRINCE2
• Experience of Recruitment and selection processes
• Experience of staff appraisal processes.
• Arranging and chairing meetings.
• Access to a vehicle with the ability to travel around locality

Skills

Essential

• Training in computer software e.g. health database
• Excellent communication skills
• Excellent telephone manner
• Excellent organisational skills
• Ability to work under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spectrum Community Health CIC

Address

Gateway Plaza

Sackville Street

Barnsley

S70 2RD

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)

Job description

Job responsibilities

Please see attached Job Description and Person Specification. For an informal discussion please contact Angela Spence

Person Specification

Skills and Abilities

Essential

• Openness to explore and lead alternative working practices.
• Able to communicate efficiently and effectively.
• Demonstrate a high level of personal and professional autonomy and an understanding of professional accountability
• Openness to explore and lead alternative working practices.
• Able to develop and maintain positive working relationships.
• Keyboard skills - computer literate with a working knowledge of Microsoft Office.
• Able to maintain contemporaneous clinical records following clinical activities.

Qualifications

Essential

• Registered General Nurse Level 1
• Evidence of ongoing CPD and delivery of evidence based care
• Independent Nurse /Supplementary/ NonMedical Prescriber qualification or willingness to undertake
• Appropriate management qualification of equivalent experience

Desirable

• RCGP Cert 1/2 Primary Care/LTC qualification

Experience

Essential

• Post registration experience
• Significant experience of working in a complex environment with multidisciplinary professionals demonstrating effective communication and leadership skills
• Be able to demonstrate experience of clinical governance used to improve patient care
• Experience of working as an autonomous practitioner
• Change management experience
• Experience of leading a team and effectively using policy and procedures to improve clinical and professional standards
• Experience of multidisciplinary/multi agency working
• Understanding and application of confidentiality

Desirable

• Experience of working within Health & Justice
• Experience of working in primary care/substance misuse/acute care
• Understanding of local and national key documents and their impact on health care delivery in a prison setting
• Research experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Spectrum Community Health CIC

Address

HMP Holme House

Stockton-on-Tees

TS18 2QU

United Kingdom

Employer's website

https://spectrum-cic.org.uk/ (Opens in a new tab)