Job summary

We are looking to hire 2 part-time Care Navigators with various shifts between the hours of 8:00am - 8:00pm Monday - Thursday and 8:00am - 7:00pm Friday

INTERVIEWS WILL TAKE PLACE ON FRIDAY 30th OCTOBER

Kingsnorth Medical Practice is looking for a friendly, motivated, responsible, conscientious and reliable person to join the reception team.

There will be the opportunity for overtime.

Kingsnorth Medical Practice is located in a semi-rural location. We are a close-knit sociable team with 4 Partners, 8 Salaried GPs, 3 Nurses, 3 HCAs, Reception Team, Administration Team and a Pharmacy Technician.

Main duties of the job

Main duties of the job

• Answering incoming phone calls
• Care Navigation
• Dealing with patients at the reception desk
• Responding to requests from patients, the team and outside agencies
• Registration of new patients
• Completion of opening and closing procedures for the Practice

About us

Overview of your organisation

At Kingsnorth Medical Practice we value and respect one another and our patients. By having a united belief in kindness, professionalism, positivity and teamwork this translates into great patient care and makes KMP a great place to work. This ethos has helped us achieve an outstanding rating by CQC.

Details

Date posted

08 October 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A1340-26-0005

Job locations

Ashford Road

Kingsnorth

Ashford

Kent

TN23 3ED

United Kingdom

Job description

Job responsibilities

Responsible for carrying out a wide range of duties.

Be a front-line advocate for Kingsnorth Medical Practice.

Assist patients to make the best use of the services provided within the Practice.

Work in Partnership with the whole Primary Health Care Team (PHCT) ensuring excellent communication.

RESPONSIBILITIES

At the start of the day entering the building and disabling the burglar alarm. Receptionists should exercise caution when opening up and if there are any signs of a break-in remain outside until other members of staff arrive.

On entering the building ensuring that the telephones are switched to day-service and that all equipment is operational and the main computer terminals have been switched on.

Make appointments and assist patients with the enquiries or queries.

Maintenance of the surgery list, clinic books and computerised appointment systems.

Receiving patients in reception and checking their names off surgery lists.

Registering new patients, ensuring all paperwork is duly completed and passed on to the Registration Co-Ordinator.

Answering the telephone and dealing with patient enquiries as referred to above.

The taking and passing of messages, ensuring that all messages are passed to the most appropriate person.

Receiving requests and organising home visits.

Open and process incoming mail according to practice procedure in line with Docman 10.

Pulling and checking of notes for surgeries and clinics if required. Re-filing notes at the end of every session when required.

Ensure patients are informed about fees etc. and that all appropriate fees have been collected before patients are seen by Doctor or Practice Nurse.

Sort prescriptions, after signature by the doctor, for patients or their authorised representative to collect. Ensure that prescriptions collected by designated representatives are recorded and signed for in the appropriate record book.

Ensure stocks of forms and stationery are maintained in Reception and that the Reception Manager or appropriate person is informed of any stock deficiencies.

At the end of the day ensuring that all computers are logged out and that all electrical equipment has been switched off where appropriate.

Ensure that all doors and windows have been secured and fire doors closed.

Ensure that the identified boxes and cupboards have been locked and keys secured in key safe.

Switching the telephone to the on-call service.

Setting burglar alarms and ensuring the security of the building.

Arrange special and private appointments as directed.

Checking and dealing with correspondence as directed, ensuring that the paperwork and task are processed promptly on a daily basis.

At the end of every session, where appropriate, ensure that all outstanding issues are handed over to the incoming receptionist.

Make sure that all post is dispatched at the end of the day.

All staff members are responsible for co-operating with the development and implementation of KMP policies and guidance as part of their duties and responsibilities.

New documents will be disseminated electronically by the Practice Manager or her deputy to ensure all clinical and administrative personnel are aware of and understand the implication of any document.

All staff members are expected to work in accordance with the NHS Code of Confidentiality.

N.B. The Job Description is not intended to be restrictive and may change as a result of service requirements in consultation with the post-holder. The job description will be formally reviewed in the light of practices as part of the annual Individual Performance Review Process.

Job description Job responsibilities Responsible for carrying out a wide range of duties.Be a front-line advocate for Kingsnorth Medical Practice.Assist patients to make the best use of the services provided within the Practice.Work in Partnership with the whole Primary Health Care Team (PHCT) ensuring excellent communication.RESPONSIBILITIESAt the start of the day entering the building and disabling the burglar alarm. Receptionists should exercise caution when opening up and if there are any signs of a break-in remain outside until other members of staff arrive.On entering the building ensuring that the telephones are switched to day-service and that all equipment is operational and the main computer terminals have been switched on.Make appointments and assist patients with the enquiries or queries.Maintenance of the surgery list, clinic books and computerised appointment systems.Receiving patients in reception and checking their names off surgery lists.Registering new patients, ensuring all paperwork is duly completed and passed on to the Registration Co-Ordinator.Answering the telephone and dealing with patient enquiries as referred to above.The taking and passing of messages, ensuring that all messages are passed to the most appropriate person.Receiving requests and organising home visits.Open and process incoming mail according to practice procedure in line with Docman 10.Pulling and checking of notes for surgeries and clinics if required. Re-filing notes at the end of every session when required.Ensure patients are informed about fees etc. and that all appropriate fees have been collected before patients are seen by Doctor or Practice Nurse.Sort prescriptions, after signature by the doctor, for patients or their authorised representative to collect. Ensure that prescriptions collected by designated representatives are recorded and signed for in the appropriate record book.Ensure stocks of forms and stationery are maintained in Reception and that the Reception Manager or appropriate person is informed of any stock deficiencies.At the end of the day ensuring that all computers are logged out and that all electrical equipment has been switched off where appropriate.Ensure that all doors and windows have been secured and fire doors closed.Ensure that the identified boxes and cupboards have been locked and keys secured in key safe.Switching the telephone to the on-call service.Setting burglar alarms and ensuring the security of the building.Arrange special and private appointments as directed.Checking and dealing with correspondence as directed, ensuring that the paperwork and task are processed promptly on a daily basis.At the end of every session, where appropriate, ensure that all outstanding issues are handed over to the incoming receptionist.Make sure that all post is dispatched at the end of the day.All staff members are responsible for co-operating with the development and implementation of KMP policies and guidance as part of their duties and responsibilities.New documents will be disseminated electronically by the Practice Manager or her deputy to ensure all clinical and administrative personnel are aware of and understand the implication of any document.All staff members are expected to work in accordance with the NHS Code of Confidentiality.N.B. The Job Description is not intended to be restrictive and may change as a result of service requirements in consultation with the post-holder. The job description will be formally reviewed in the light of practices as part of the annual Individual Performance Review Process.

Person Specification

Qualifications

Essential

• Essential criteria
• Good standard of literacy and numeracy Customer Service Experience Good computer skills Excellent telephone skills Microsoft Office Experience

Desirable

• Desirable criteria
• Knowledge of EMIS Web Clinical Software Knowledge of Docman Document Management System Previous experience of working in a Medical Practice

Person Specification Qualifications Essential Essential criteria Good standard of literacy and numeracy Customer Service Experience Good computer skills Excellent telephone skills Microsoft Office Experience Desirable Desirable criteria Knowledge of EMIS Web Clinical Software Knowledge of Docman Document Management System Previous experience of working in a Medical Practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kingsnorth Medical Practice

Address

Ashford Road

Kingsnorth

Ashford

Kent

TN23 3ED

United Kingdom

Employer's website

https://www.kingsnorthmedicalpractice.co.uk/ (Opens in a new tab)

Employer details

Employer name

Kingsnorth Medical Practice

Address

Ashford Road

Kingsnorth

Ashford

Kent

TN23 3ED

United Kingdom

Employer's website

https://www.kingsnorthmedicalpractice.co.uk/ (Opens in a new tab)

Job summary

We are looking for an organised, approachable Manager to lead our Reception team and help patients access the right support. You will oversee the daily reception service, support and develop colleagues, and work closely with the Operations Manager and the wider practice team to keep services running smoothly

Main duties of the job

What you will do

Lead, supervise and support the reception team, including rotas, cover, induction, training and appraisals.

Help the team handle patient enquiries, appointments and care navigation consistently, with courtesy and discretion.

Resolve day to day problems and initial concerns, escalating clinical, safeguarding or formal complaints appropriately.

What you will bring

You will have experience of supervising or managing a busy customer facing team, strong communication and IT skills, sound judgement and a calm, practical approach when priorities change. Experience in general practice or another healthcare setting would be helpful, but the ability to lead people and deliver a reliable service matters most.

Improve reception processes, monitor service quality and help introduce agreed changes.

Use feedback and service information to improve access, team workflows and the patient experience.

About us

At Kingsnorth Medical Practice we value and respect one another and our patients. By having a united belief in kindness, professionalism, positivity and teamwork this translates into great patient care and makes KMP a great place to work. This ethos has helped us achieve an outstanding rating by CQC and recognised as one of the top 100 Practices in the UK.